RMS offers a wide range of valuable reports to help you effectively manage your property and track revenue. These reports are organized into three main categories:
- Financial Reports: These reports focus on the financial health of your property, offering insights into revenue, profitability, and financial performance.
- Operational Reports: These reports provide details on the day-to-day operations of your property, helping you monitor occupancy rates, guest activities, and overall operational performance.
- Other Reports: This category includes reports that do not directly fall into financial or operational categories but are still important for decision-making.
Some reports give you a snapshot of daily operations, while others provide a more comprehensive view of financial performance over a longer period, such as a year. These reports are essential tools for managing your property efficiently, optimizing revenue, and improving guest satisfaction.
Financial Reports
| Report | Summary | Revenue Calculation | Used For |
|---|---|---|---|
| Audit Trail Reports > Accounting |
Record of every transaction processed for the specified Posting or Creation date. | Financial | Can be used to report on every transaction for a specific GL Account Code on a specified date. |
| Cash Transactions Reports > Accounting |
Breakdown of all processed Receipts & Refunds during the specified date range, grouped by payment type. | Financial | Used to tally daily takings for end of day settlements or shift closing. |
|
Cash Allocation |
System records of all financial movements of Receipts in and out of Suspense to allocation against Charges on the accounts. | Financial | Used by financial teams for in depth analysis on specific financial allocation movements. |
| Debtors Ledger Reports > Accounting |
Comprehensive summary of all outstanding accounts. | Financial | Review outstanding accounts in debit or credit. |
| EOD Reports > Night Audit |
Overview of debtors position at the beginning and end of a specific date broken down by transactions, grouped by GL Acc Code and Receipts by receipt type. | Financial | Use as a financial overview of what occurred for the date financially. |
| Flash Reports > Night Audit |
Breakdown of Actual vs Budgeted Revenue for the selected date range in comparison to Month to Date and Year To Date for performance tracking. |
Financial | A statistics summary is also available and covers current date, month to date and financial (fiscal) year to date figures for Area Availability, Occupancy and Revenue. |
| Management Cash/Charge Reports > Management > Financial |
Revenue takings for a specified date range grouped by GL Account Code Grouping with GST/VAT breakdown where applicable. | Financial | Use Management Cash for Cash Accounting Revenue breakdown. Use Management Charge for Accrual Accounting Revenue breakdown. |
| Night Audit Reports > Night Audit |
Overview of debtors position at the beginning and end of a specific date with movements for each of the three ledger types. | Financial | Use as an overview of the all debit and credit movements for the Advances Ledger, Guest Ledger & City/Accounts Receivable Ledger. Optional additional pages include Charges Analysis, Receipts (Cash) Analysis & Property Statistics including some Operational Revenue. |
| Payment Gateway Settlement Reports > Accounting |
Overview of transactions processed in RMS via a payment gateway grouped by the gateway settlement date. | Financial | Use to consolidate payments taken in RMS via a payment gateway with the date monies settled into the property's bank account. |
Operational Reports
| Report | Summary | Revenue Calculation | Used For |
|---|---|---|---|
| Area Income Summary Reports > Management > Financial |
Breakdown of performance by individual Area. | Operational | Track performance for individual Areas on Total Reservations, Nights Booked, Operational Revenue, Incidentals and Discounts with Averages and Occupancy. |
| Marketing Reports > Management > Statistics |
Targeted breakdown with three levels of groupings. | Operational | Track performance on occupancy and average rate for specific Companies, Travel Agents or Rate Types. Can be used to provide insights when creating new promotions or sales. |
| Occupancy Reports > Management > Statistics |
Breakdown of Category performance over a specified date range including Average Length of Stay, RevPAR & RevPOR. | Operational | Track performance on occupancy and average rate as well as operational revenue. |
| Occupancy & Revenue Comparison Reports > Management > Financial |
Breakdown of Category performance over a specified date range with comparison to an alternate date range. | Operational | Use to compare performance of Operational Revenue and occupancy against previous years. Performance breakdown by Category including Average Lead Time with performance variances. |
| Pace Reports > Management > Statistics |
Revenue and Room Night comparison report including variances compared to the previous year or previous two years. | Operational | Review room revenue trends compared to previous operating periods. Includes a graph for date ranges greater than one month. |
| Projected Forecast Reports > Management > Statistics |
Projection of expected Operational Revenue for the remainder of the current month and the next 6 months. | Operational |
See what occupancy and revenue is projected as of the current point in time. Can be generated for a specified date range including a daily breakdown. |
Other Reports
| Report | Summary | Used For |
|---|---|---|
| Arrival List Reports > Daily |
Displays all reservations with an Arrive Date within the selected Date Range. |
Used to review all reservations arriving on the specified dates. |
| Departure List Reports > Daily |
Displays all reservations with a Departure Date within the selected Date Range. | Used to review all reservations departing on the specified dates. |
| Guest Audit Trail Reports > Management > Guests |
Breakdown of all newly created guest profiles or modifications made during a specified date range. | Can be used to audit changes made to guest records. |
| Housekeepers Reports > Daily |
Displays all Housekeeping Tasks for the selected Date Range. | Can be used with the Housekeeping Roster to provide housekeepers with their task list for the day. |
| Made/Modified Reports > Management > Reservations |
Summary of all reservations made or modified during the specified date range with a number of filtering options. | Use to see all newly created or modified reservations that occurred on a particular day. |
Reservation Audit Trail Reports > Management > Reservations |
Recorded reservation changes for a specified date range. | Can be used to audit changes made to reservations during a specified period of time. |
| Reservation List Reports > Daily |
Displays all reservations with a Reservation Stay Date, Arrive Date or Depart Date within the selected Date Range. | Used to review all reservations in-house, arriving or departing on the specified dates. Can be used to identify reservations subtracting from availability that do not have an Area allocated. |
| System Access Reports > Management > Security |
Log of user logins for a specified date range. | Can be used to audit user access to RMS. |
| Security Profile Audit Trail Reports > Management > Security |
Log of modifications to Security Profiles and allocation of profiles to Users. | Can be used to audit user access changes in RMS. |
| User Audit Trail Reports > Management > Security |
Report on actions by a user during a login session in RMS. | Can be used to audit user actions. |