This article explains the User Audit Trail Report in RMS, including how to access it, and the data displayed.
Overview
The User Audit Trail Report is a list of actions a User has performed during a login session in RMS.
The report can be customised to include Active or Inactive Users, and be set for the time zone of the Property.
The report is filtered by date range and can be limited to a specific User if required. If no User is selected, every User who performed an action in RMS during the selected period is included.
The User Audit Trail Report is typically used by System Administrators and Property Managers to review activity, audit access to sensitive screens, and confirm who made specific changes.
Information
The User Audit Trail Report covers the following:
- Who performed the action (the User account).
- When the action was performed (timestamped in the selected time zone).
- What action was performed and where in RMS it occurred.
Action timestamps are displayed in the time zone selected when the report is built, so activity recorded across multiple Properties or regions can be reviewed in a consistent local time.
Report Parameters
The following parameters are available when building the report:
| Parameter | Required | Description |
|---|---|---|
| Date Range | Yes | The start and end dates that User actions will be reported on. |
| Time Zone | Yes | The time zone used to display action timestamps. Defaults to the Property's time zone. |
| User Status | No | Limits the report to Active Users or Inactive Users. Leave blank to include both. |
| User | No | Limits the report to a single User. Leave blank to include every User active in the selected period. |
Guide
In the side menu of RMS, go to Reports > Management > Security > User Audit Trail.
- Select the Date Range.
- Select the Time Zone.
(Optional) Select a User Status.
(Optional) Select a User.
If no specific User is selected, the report will include all Users who performed actions in RMS during that time. - Select Build.
Report Columns
The report displays a chronological list of User actions performed during the selected date range. Each row records the User who performed the action, the time it occurred (in the selected time zone), and the change that was made.
The User Audit Trail Report includes the following columns:
| Column | Description |
|---|---|
| Date | The date and time the action was performed, displayed in the time zone selected when the report was built. |
| Type | The type of action recorded (for example, Reservation Created). |
| Entity | The object the action relates to. |
| User Name | The User who performed the action. |
| Res No | The reservation number, where the action relates to a reservation. |
| Account No | The account number, where the action relates to an account. |
| Field Modified | The field that was changed by the action. |
| Old Value | The value held before the change. |
| New Value | The value held after the change. |
| Amount | The financial amount associated with the action, where applicable. |
Related Articles
Comments
0 comments
Please sign in to leave a comment.