How to build a Reservation List for guests arriving, departing, or staying within a specific date range.
Overview
The Reservation List is an interactive report on all reservations due to arrive, depart or stay in-house for the selected date range.
The Reservation List can be generated as a complete Reservation List, Complimentary Reservations only, or Tax Free Reservations, with multiple additional options to customise the included reservations and the reservation information displayed on the report.
The Reservation List will include all reservations with an Arrive, Stayover or Departure Date in the selected date range.
The Complimentary Reservation List will only include reservations with a Rate Type in the Complimentary Use Rate Type Grouping.
The Tax Free Reservation List will only include reservations that have been set to 'GST Free'.
Additional options are available using the More Options button when selecting the report criteria to customise the information shown on the generated report.
Guide
In the side menu of RMS, go to Reports > Daily > Reservation List.
- Select a Date Range.
- Select a Report Type.
(Optional) Select a Group By, Sort By, Category, Reservation Status, Booking Source, Company, Travel Agent or Loyalty Membership Number.
(Optional) Select More Options for additional settings. - Select Build.
Report Columns
The table below outlines the standard columns you can expect to see in the report, along with a description of each.
Depending on selections made on the report build screen, some columns may not display.
| Column | Description |
| Res No | The Reservation Number. Selecting the number opens the reservation directly from the report. |
| Group / Event Name | The Group Name or Event Name attached to the reservation, if the reservation is part of a Group or Event. Blank for standalone reservations. |
| Surname | The Surname of the Primary Guest on the reservation, taken from the Guest Profile. |
| Given | The Given Name of the Primary Guest on the reservation, taken from the Guest Profile. |
| Loyalty Membership Type | The Loyalty Membership Type held by the Primary Guest, where the guest holds a Loyalty Membership recorded on their Guest Profile. |
| Area | The Area selected on the reservation. |
| Arrive | The Arrive Date and time on the reservation. |
| Depart | The Depart Date and time on the reservation. |
| Night | The number of nights between the Arrive Date and the Depart Date. |
| Status | The current Reservation Status (for example, Quote, Unconfirmed, Confirmed, Arrived, Departed, Cancelled). |
| People | The number of guests on the reservation, shown as a count plus guest type code (for example, 2A for two Adults, 1C for one Child). |
| Notes | The reservation Notes. Additional columns can be added or replaced using the options in More Options when building the report. |
Grouping and Sorting
The Group By option controls how the rows on the generated report are broken into sections. The default is No Grouping, which lists all reservations in a single block.
The Sort By option controls the order of reservations within each section. The default is Surname, which sorts alphabetically by the Primary Guest's Surname.
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