The Departure List is an interactive report showing every reservation with a Departure Date in the selected date range.
Overview
The Departure List is an interactive report displaying all reservations that have a Departure Date within the selected date range and can be generated for specific Booking Source, Category, Reservation Status, and Category Grouping.
The Departure List will include the Reservation Number, Guest Name, Phone, Reservation Status, number of guests, Reservation Account Balance, Arrive Date, Depart Date, Refundable Charge Amount, Vehicle/Car Registration (Rego) Number, and Reservation Notes by default.
The Phone field will display the Guest's Mobile Number. If the Guest does not have a mobile number entered, the Phone field will use the Phone BH followed by the Phone AH fields.
Guide
In the side menu of RMS, go to Reports > Daily > Departure List.
- Select the Date Range.
(Optional) Select a Category Grouping. - Select the Categories.
- Select the Reservation Status.
(Optional) Select a Booking Source, Group By, Sort By, Hide Res Notes, Hide OTA Notes, Summary or Hide Mobile No.
(Optional) Select More Options for additional settings. - Select Build.
Report Columns
The Departure List report displays the following columns by default. Additional columns can be added or removed using More Options on the build screen before generating the report.
| Column | Description |
| Res No | The Reservation Number. Selecting the number opens the reservation directly from the report. |
| Name | The Given Name and Surname of the guest on the reservation, taken from the Guest Profile. |
| Loyalty Membership Type | The Loyalty Membership Type recorded on the guest's Guest Profile, where the guest holds a Loyalty Membership. |
| Phone | The guest's contact number from the Guest Profile. Mobile is used first if available; otherwise Phone BH is used, followed by Phone AH. |
| Area | The Area selected on the reservation. |
| Status | The current Reservation Status (for example, Quote, Unc, Arr, Dep). |
| People | The number of guests on the reservation, shown as a count plus guest type code (for example, 2A for two Adults). |
| Balance | The outstanding balance on the Reservation Account at the time the report was built. |
| Arrive | The Arrive Date and time on the reservation. |
| Depart | The Depart Date and time on the reservation. |
| Ref Chg | The Refundable Charge amount held against the reservation (for example, a bond or pre-authorisation). |
| BCode | The Booking Source code for the reservation. |
| Rego | The Vehicle or Car Registration (Rego) Number recorded against the reservation. |
| Notes | The reservation Notes. Additional fields can be included using the More Options settings when building the report. |
Grouping and Sorting
The Group By option controls how the rows on the generated report are broken into sections. The default is No Grouping, which lists all reservations in a single block.
The Sort By option controls the order of reservations within each section. The default is Guest Name, which sorts alphabetically by Surname.
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