Information on configuring and using Discounts in RMS.

Overview

A Discount reduces a Rate or Sundry Charge by a predefined value.

Discounts can function as Promotional Codes on the RMS Booking Engine. The "Use as RMS Online Promotion" setting controls which Channels the discount appears on.

The "No Greater Than" option sets the maximum discount allowed per charge. It is important to note that the total discount cannot exceed the Base Rate.

The Total Rate includes the Base Rate, Additionals (fees for extra guests beyond the base occupancy), Packages, Derived Rate Adjustments, and Dynamic Pricing.

Discount availability in POS Lite is controlled by the user's Security Profile. Only Discounts set to 'Access Allowed' on the user's Security Profile will appear when applying discounts in POS Lite.

Discounts can be grouped together by using Lookup Tables, to categorise and organise your discounts into logical groups for easier filtering and management.

Discount Types

Reporting and GL Accounts

Discounts deduct from the General Ledger Account Code (GL Acc Code) of either the target Rate Type, Area, or Category, or from a specific GL Acc Code that you designate as Default.

Targeted Discounts will subtract the revenue reported for the GL Acc Code assigned to the charge transaction the discount is applied.

Default Discounts will report revenue deductions to the GL Acc Code specified in the Discount setup.

See GL Acc Code Hierarchy for further information.

Guide

In the side menu of RMS, go to Setup > Accounting > Discounts.

1. Select 'Add'.
   
    
2. Add a Discount Name.
3. Select the General Ledger Acc Code or Use Targeted GL Acc Code.
   (Click on the icon for further information).
   (Optional) Select a Grouping.
   (Optional) Enter the Length of Stay Restrictions.
4. Select the Discount Type.
5. Complete the Discount Options for the selected Discount Type.
   • Each Discount Type will have different configuration Options).
   (Optional) Select Only Available to Members.
   • Only available to properties that are connected to a Membership Database.
   (Optional) Select Use as RMS Online Promotion.
   • This option will allow this discount to be used as a Promotion Code via the RMS Booking Engine
   (Optional) Select Use as Pass Promotion.
   • This option will allow this discount to be used as a Promotion Code via the RMS Passes Module
6. Select 'Save'.
   
    
7. Select the Discount Access.
8. Select Proceed.
   
    
9. Navigate to the Property/Category tab.
10. Select the Property.
    (Optional) Select the Category Grouping.
11. Select the Categories.
12. Select 'Save' or 'Save\Exit'.
    
     

Setup - Optional

Validation Options

1. Navigate to the Validation Options tab.
2. Select Add.
   
    
3. Select the Date Range or select 'Set Permanently' for both Date Options.
   If restricted dates are needed, do not select 'Set Permanently' and instead specify the required date range.
4. Select a Property.
5. Select the checkbox for the Available Rate Types.
6. Select the checkbox for Arrival Days of the Week.
7. Select the checkbox for the Discount Applies on Days of the Week.
8. Select the checkbox for the Channels the Discounts are valid.
9. Select 'Save/Exit'.
   

Extra Details

1. Navigate to the Extra Details tab.
2. Select a Market Segment
3. Select a Sub Market Segment
4. Enter a Long Description.
5. Select 'Save/Exit'.