The Fiji e-invoicing integration automatically submits RMS tax invoices to the Fiji Revenue and Customs Service (FRCS) VAT Monitoring System through FiscoBridge, returning a signed fiscal record and QR code that print on each Fiji tax invoice.

Overview

Fiji requires every taxable sale to be recorded through the Fiji Revenue and Customs Service (FRCS) VAT Monitoring System (VMS).

To meet this requirement, RMS has partnered with FiscoBridge, an accredited Sales Data Controller (SDC) for the VMS v3 standard. In RMS, Fiji e-invoicing is delivered through the Fiscalisation module. When the Fiscalisation module is active on a Fiji Property, RMS submits each tax invoice to FiscoBridge automatically. FiscoBridge signs the invoice with the Property's certificate, records it with FRCS, and returns a fiscal invoice number, date and time, signatory, and a verification QR code. Those values are printed on the tax invoice.

This article covers the integration end to end: what it does, the prerequisites, activating the module and entering your FiscoBridge credentials, what appears on a fiscalised tax invoice, cancelling an invoice, and the FiscoBridge Tax Invoice Export report used to confirm invoices reached FRCS.

The integration applies only to Properties with the Country set to Fiji and the Fiscalisation module active. It does not affect invoices issued by Properties in other countries.

Prerequisites

• The Property has its Country set to Fiji.
• The business is registered with FRCS for the VAT Monitoring System (VMS) and holds a valid signing certificate (PFX) issued through FRCS. See the FRCS VMS page at frcs.org.fj.
• Please create an Account with FiscoBridge.
• Once you have created an Account, please "Buy Integration Plan" as per the Property requirement
• After buying the integration plan, create a custom integration using the downloaded PFX file.
• If you have any issues for the above steps, please reach out to support at FisoBridge via "contact@fiscobridge.com"
• A FiscoBridge account with a Client ID and Client Secret, provisioned directly with FiscoBridge. The signing certificate is linked to these credentials by FiscoBridge.
• The Fiscalisation module is activated on the Property via the Module Market. Only a System Administrator has access to the Module Market.

Information

How the integration works

The integration is triggered when a tax invoice is created in RMS on a Fiji Property that has the Fiscalisation module active. Every tax invoice is submitted to FiscoBridge. FiscoBridge signs the invoice with the Property's certificate, submits it to the FRCS VMS, and returns the fiscal details immediately. RMS stores those details against the invoice and prints them on the tax invoice.

When the module is active on a Fiji Property, all tax invoices are sent to FiscoBridge for fiscalisation.

What appears on a fiscalised tax invoice

Once an invoice is fiscalised, the following details returned by FiscoBridge are printed on the Fiji tax invoice layout:

These fields appear on all Fiji tax invoice and credit note layouts, including the default RMS layout, when the Fiscalisation module is active.

Key terms

• FRCS (Fiji Revenue and Customs Service) - the Fijian tax authority that operates the VAT Monitoring System.
• VMS (VAT Monitoring System) - the FRCS system that records every taxable sale for fiscal compliance.
• SDC (Sales Data Controller) - the accredited service that signs and records invoices with FRCS. FiscoBridge is an accredited SDC for the VMS v3 standard.
• PFX certificate - the digital signing certificate, issued through FRCS, used to sign each invoice.
• Client ID and Client Secret - the FiscoBridge account credentials entered in RMS to authorise submission.

Setup

Step 1 - Activate the Fiscalisation module and enter your credentials

1. Confirm the Property Country is set to Fiji in Setup > Property Options > Property Information.
2. Activate the Fiscalisation module for the Property via the Module Market and select the FiscoBridge partner tile.
3. Enter the Client ID and Client Secret provided by FiscoBridge, then save.

Step 2 - Test before going live

1. Create a test reservation and post one or more charges.
2. Issue a tax invoice and confirm it is submitted to FiscoBridge and that the QR code and SDC details print on the invoice.
3. Review the invoice in the FiscoBridge Tax Invoice Export report (see Reporting below) and confirm it shows as sent.

Daily Use

Issuing a tax invoice

Raise tax invoices as normal. On a Fiji Property with the module active, every tax invoice is submitted to FiscoBridge automatically at the point it is created. No extra user action is needed. The fiscal details returned by FiscoBridge are stored against the invoice and printed on the invoice and on any reprint.

Accounts Receivable handling is unchanged. The invoice balance is posted to the Bill To party's account exactly as it would be without the integration.

Cancelling a tax invoice

Invoice cancellation is supported. When a fiscalised invoice is cancelled in RMS, the cancellation is submitted to FiscoBridge and recorded with FRCS, and a credit note is produced using the Fiji credit note layout. A cancelled invoice appears in the FiscoBridge Tax Invoice Export report with its cancellation details.

Error handling

If FiscoBridge or FRCS rejects a submission, the invoice is not fiscalised and no SDC details are returned. The rejection reason is recorded against the invoice and shown in the FiscoBridge Error Message column of the FiscoBridge Tax Invoice Export report. Correct the underlying issue and reissue the invoice to retry submission.

FAQs

Does FiscoBridge cost extra?

FiscoBridge is a separately contracted service. The Property must hold its own FiscoBridge account and API credentials. RMS does not bill for FiscoBridge usage.

Which invoices are sent to FiscoBridge?

All tax invoices created on a Fiji Property with the Fiscalisation module active are submitted to FiscoBridge. There is no filtering by Bill To party.

Does FiscoBridge need its own account?

Yes. The Property must hold its own FiscoBridge account and provide the Client ID and Client Secret in RMS. The signing certificate is held against that FiscoBridge account.

Can the integration be tested before going live?

Yes. Use FiscoBridge Training mode to submit test invoices that are marked TRAINING and are not reported for tax, then switch to live submission when the Property is ready.

What about a multi-property group with mixed countries?

Activation is per Property. Only Properties with the Country set to Fiji and the Fiscalisation module active use the integration. Properties in other countries are unaffected.

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