This article describes the Occupancy Report grouped by Category, which is the default view of the report and shows occupancy and Operational Revenue figures for each Category in a property.

Overview

The Occupancy Report grouped by Category shows one row per Category with occupancy and Operational Revenue figures rolled up for the selected date range. This is the default Occupancy By selection on the report. Each row can be expanded to view the individual reservations contributing to that row's figures.

For the full description of the report, the report options panel, the Data Sources & Calculations that govern shared columns, and how the Operational Revenue model differs from Financial Revenue, see the main Occupancy Report article.

Important! RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

Use Cases

• Category mix comparison - Operations runs the report for a month to compare utilisation across category types (for example, Cabins vs Event Spaces vs Campground sites), where the Period column will switch between Days and Hours depending on whether the Category is charged by hour.
• Revenue by accommodation type - the Revenue Manager runs the report to see how each Category contributes to Gross and Nett Revenue, Discount, and Taxes for the period.
• End-of-month performance review - the General Manager runs the report at month-end to see RevPAR and Occ % per Category and identify which Categories need a pricing or marketing adjustment.

How to Access

In the side menu of RMS, go to Reports > Management > Statistics > Occupancy.

On the Report Options panel set Occupancy By to Category (this is the default). Select Build.

Column Headers

The columns below appear on the report output when Occupancy By is set to Category. The Source / Calculation column references the concepts under Data Sources & Calculations in the main Occupancy Report article rather than repeating them here.

Please Note! The Area count reflects how many Areas belonged to each Category during the selected date range - not necessarily the current setup. If Areas have been moved to a different Category since the report date, historical reports will show a different Area count. This also affects the Avail, Occ %, and RevPAR figures for those Categories. This is expected behaviour.

Tip! When Occupancy By is set to Category, the Breakdown Adult/Child/Infants and Replace Occupants with Guest Nights options become available on the More Options panel - both reshape the Occupants column.

Please Note! The Occupancy Report uses Operational Revenue and will not match Financial Revenue reports such as the Charges or Night Audit reports for the same date range. See Operational Revenue in the main Occupancy Report article for the rules that govern when revenue applies.

Related Reports

• Occupancy Report - the main report article covering report options, Data Sources & Calculations, and all Occupancy By variants.
• Occupancy & Revenue Comparison Report - compares occupancy and revenue across two date ranges.

Related Articles

• Operational Revenue - full reference for the revenue model used by this report.
• Occupancy Calculation Rule - Property Occupancy vs Category Occupancy property setting.
• Include Areas with Maintenance Reservations as Available for Occupancy Calculations - controls whether Maintenance reservations are removed from Avail.
• Additional Charge Labels - controls which sundry charges are 'Include in Occupancy Count'.
• Move an Area to a different Category - explains how RMS records Category membership history and why historical reports may show a different Area count.