This guide explains how to enable Accounts Receivable for a Guest so invoices can be sent to the Guest's AR account for payment at a later date.

Overview

Guest Accounts Receivable (AR) enables a Guest to obtain reservations on credit to be paid at a later date, in the same way Accounts Receivable works for a Company or Travel Agent.

When Accounts Receivable is enabled on a Guest Profile, the Guest can be given Credit Terms per property and any Tax Invoices generated for the Guest can be sent to Accounts Receivable for payment at a later date. The Guest then appears in the Accounts Receivable module under the Client AR Type.

The Guest's AR account is actionable via the Accounts Receivable Payment utility or directly via the Guest Account.

Prerequisites

• Accounts Receivable must be enabled for the property, see the Accounts Receivable article.
• The Users Security Profile must have the Allow User to Access Accounts Receivable permission enabled under Guest Screens.

Enable Accounts Receivable on a Guest

Open the Guest Profile in RMS.

1. Navigate to the Accounts Receivable tab.
2. Select the Allow Accounts Receivable checkbox.
3. Select Save. 
   
    
4. Select Add.
   
    
5. Select the Property or Grouping.
6. Enter the negotiated Credit Limit.
7. Enter the Credit Terms.
8. Select Save/Exit.
   

View Guests with an AR Balance

Once Accounts Receivable is enabled on a Guest Profile and a Tax Invoice has been transferred, the Guest appears in the Accounts Receivable module.

In the side menu of RMS, go to Accounting > Accounts Receivable.

1. Set the AR Type to Guest.
2. A list of all Guests with an outstanding Accounts Receivable balance will be displayed.
   Screen Options can be changed to view Fully Paid or All Invoices, or by specific Date Range.
   

Related Articles

• Accounts Receivable
• Company Accounts Receivable
• Accounts Receivable Payment
• Invoice to Accounts Receivable (A/R or AR)
• Guest Profile