Overview

The Accounts Receivable utility provides a centralised overview and management of outstanding Tax Invoice payments for Company and Travel Agent accounts. This feature is optional and designed for properties using Accrual Accounting to manage reservations extended on credit to Companies, Travel Agents, or individual Guests.

When Accounts Receivable is enabled, you can assign a Credit Limit to a Company, Travel Agent, or Guest.
By selecting the Company or Travel Agent as the Bill To on a Reservation Account, the reservation can be checked out with a Tax Invoice issued to the Company or Travel Agent for payment at a later date.

Use

In the Side Menu of RMS, go to Accounting > Accounts Receivable.

1. Select the A/R Type.
2. Select a Company or Travel Agent with an Outstanding Balance.
3. Select Payment Method and choose Receipt.
   
    
4. Select the Receipt Type.
5. Enter the Payment Details.
6. Select Apply.
   
    
7. Enter the Payment Amount for each Tax Invoice or select the 'Auto' checkbox.
8. Select the checkbox for the Tax Invoice to Pay.
9. Select Process.
   

An Accounts Receivable Receipt will display on screen once payment has been allocated to the selected Tax Invoices.

Extra Information

Tax Invoices where the Bill To is a Company or Travel Agent and full payment has not been received, will appear in the Accounts Receivable utility when using Accounts Receivable.

Existing Credit can be used as a Payment Method if there is credit on the Company or Travel Agent account.

The 'Auto' checkbox allocates full payment to the Tax Invoice if the receipt balance permits, otherwise it assigns the remaining or partial payment of the Receipt amount.