How to enable Accounts Receivable in RMS.

Overview

Accounts Receivable is an optional feature for Accrual Accounting properties to manage reservations provided on credit to a Company, Travel Agent or Guest. 

When Accounts Receivable is enabled, a Company or Travel Agent or Guest can be given a Credit Limit.
Accounts Receivable cannot be used with a Company, Travel Agent or Guest that is on Credit Hold.

Selecting the Company, Travel Agent or Guest as the Bill To on a Reservation Account enables the reservation to be checked out with a Tax Invoice sent to the Company, Travel Agent or Guest to pay at a later date.

The Accounts Receivable utility provides an overview and management of payments for outstanding Tax Invoices on any Company, Travel Agent or Guest account.

Important! Accounts Receivable can be used by Accrual Accounting properties or Trust Accounting properties setup as One Trust Bank Account.

Please Note! RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

Enable Accounts Receivable

In the side menu of RMS, go to Setup > Accounting > Accounting Options.

1. Go to the Account Defaults tab.
2. Select the checkbox Transfer Invoice Balance to A/R Account.
   Select the checkbox Allow Check-out with Balance (Optional).
   This option allows a User to Depart a reservation before creating a Tax Invoice to the Company or Travel Agent.
3. Select 'Save/Exit'.