Users and their assigned Security Profiles determine who can access your RMS database and what actions they can perform once they have logged in.

Overview

System Administrators should regularly review the active Users in RMS and their assigned Security Profiles to protect the sensitive information stored in the RMS database.

Active Users

In the side menu of RMS, go to Setup > Users > User Information. 

Review the list of displayed Users and set any that should not have access to RMS as 'Inactive'.

To set a User 'Inactive' -

1. Select the View 'Active'.
2. Select 'Edit' on the identified User.
   
    
3. Set the 'Active' toggle to the off position
   
    
4. Select a Reason.
5. Select 'Save/Exit'.
   
    
6. Select 'Save/Exit'.
   
    

Security Profiles

Review the level of access each active User has in RMS by checking which Security Profile is assigned.

The 'Profile Name' column on User Information setup will list all Security Profiles assigned to that User and can be used to quickly verify the Security Profile assigned still matches the staff member's role at the property.

Enterprise customers may choose to 'Edit' a user and review the Properties and Security Profiles a user has access to on the 'Profile' tab.
Users should only be assigned a Security Profile with the access level required to perform their duties.