Information on setting up Derived Rates in RMS.

Overview

A Derived Rate determines its pricing using a preset adjustment amount against the selected Master Rate Type.

A Derived Rate can be used to simplify rate management by creating a single standalone Rate Type or using Multiple Best Available Rates and creating all additional rates as Derived Rates based on this standalone rate or another Derived Rate.

The adjustment amount can be set as a percentage or flat amount to be added or subtracted from the Master Rate Type, with the option to follow the Rate Periods defined for the Master Rate Type or link selected Rate Periods to the Derived Rate to set separate availability for the Derived Rate.  

A Derived Rate does not inherit Stop Sell, Closed to Arrival, Closed to Departure, Close Rate or Booking Window restrictions set in the Control Panel on the selected Master Rate Type. Set these on the Derived Rate directly.

Other Control Panel settings on the Master Rate Type do apply to the Derived Rate:

• Rate Override: used when the Derived Rate has no Rate Override of its own. The Derived Rate's adjustment is applied to the overridden amount.
• Rate Adjustment: applied to the Derived Rate's price, as well as any Rate Adjustment set on the Derived Rate.
• Minimum stay (Control Panel MLOS, Lead Time MLOS and Soft Close): applies unless 'Set New Min/Max Nights' is selected on the Derived Rate Type, or 'Set Min/Max Nights' on its Property Rule. Only the Master Rate Type's records are used, not those further up a chain of Derived Rates.
• Cancellation Policy and Deposit Policy: used only when no policy is found for the Derived Rate itself.

Please Note! RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

More Information

An Enterprise database can use the Rate Property Rules to add a Rate Charge Description per Property, for the description that will appear on the Reservation Account when the rate type is used.

Users with the Security Profile option 'Rate Type Property Level' will only be able to setup the Adjustment Amount for a property included in their Security Profile.

When a Travel Agent is assigned to a Derived Rate Type, it will automatically appear on reservations using that rate. This is useful when a rate is exclusive to a specific Travel Agent, removing the need for manual selection and ensuring accurate travel agent performance reporting. If a Travel Agent is set on both Derived Rate Property Rules and the Derived Rate, the Property Rules selection takes priority. The Travel Agent on the Master Rate Type is not used. When the Derived Rate Type has a Travel Agent, selecting it on a reservation replaces any Travel Agent already on the reservation.

Tip! If a Rate Adjustment is Less than the Base Rate, the adjustment will be capped at the Base Rate.  E.g. Base Rate = $1000, the Adjustment value is -$1200, the actual adjustment will only be $1000. This is regardless of any Additionals, Packages or Taxes.

Please Note! Values set on a Property Rule replace the Rate Type's values for reservations at that Property. A field left blank on the Property Rule uses the value set on the Rate Type, for example the General Ledger Account Code, Booking Source, Market Segment or Travel Agent.

On a Derived Rate Type, the Rate Type Description can also be set on the Property Rule to override the description displayed online for that Property.

A Derived Rate Type has no Discount field, so a Discount for a Derived Rate Type can only be set on its Property Rule.

Derived Rate Type Options

The following Derived Rate Type Options are available or inherited from the selected Master Rate Type:

Rate Hierarchy

Rates determine the pricing applied to a reservation and can be setup with a number of restriction levels.

For further information, see the Rate Hierarchy.

Guide

In the side menu of RMS, go to Charts > Rate Manager.

1. Select Rates.
2. Select Rate Types.
   
    
3. Navigate to the Derived Rate tab.
4. Select Add.
   
    
5. Select the Derived From Rate Type (Master Rate Type).
6. Enter the Derived Rate Type Description.
7. Select any Derived Rate Options required.
8. Select Save.
   
   Please note Deal Rate is only available via REST API integration. Please see RMS REST API documentation for further information. 
    
9. Select the Derived Rate Type Access.
10. Select Apply.
    
     
11. Navigate to the Adjustment Amount tab.
12. Select and enter an Adjustment Type and Amount.
    OR Select an Adjustment Type and enter the Adjustment Amount for each Category.
13. Select Apply to All.
14. Select the Rate Period option.
    (Use Master Rate Period will use the Rate Periods used by the Master Rate Type. Use Existing Period allows for differed Rate Periods to be used than those used by the Master Rate Type).
15. Select Save/Exit.
    

Please Note! To activate a derived rate with no price change, you must still select an Adjustment Type and enter 0, then apply it to the required room types. Room types not set here will not have the derived rate available.

Tip! Enterprise databases can setup adjustments across multiple properties at once.  To do this, select the Property dropdown on the Adjustment Amounts tab and select "Advanced Property Selection".