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Control Panel for rates and availability

Overview

The Control Panel on the Rate Manager Chart enables you to view and manage restrictions and overrides for Rates and Availability.

The 'Add Restriction' wizard guides you through each step of creating a new restriction in the Control Panel.

Existing restrictions can be edited, copied, or deleted by selecting the checkbox for a Restriction or Override and selecting the 'Edit', 'Copy', or 'Delete' icon.

RMS will use the most recent record when multiple records exist for the same date and restriction type.

✎ Please Note: RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

 

Restriction Types

The following restrictions and overrides are available in the Control Panel.
 

Restriction Description
Allotments Allocate inventory available to a connected channel for selected Rate Types.
Any Day Within Stay (Soft Close) A Length of Stay Restriction that determines the minimum reservation period using all reservation stay dates.

Reservations with a stay date that falls within a Soft Close period will have the longest length of stay restriction applied.
Booking Window

Booking Window is a Window of Time (Booking Period) that a Rate will be available for sale.
The Booking Window is for the Reservation Made Dates, Not the Reservation Stay Dates.
Cancellation Policies Override the Cancellation Policy rules for reservations that fall within the specified override date range, where this policy is applied.
Close Rate Close Rate prevents use of the selected Rate Type without closing availability of the Category for House Use reservations.
Closed to Arrival Closed to Arrival allows reservations to stay in house or depart on the selected dates without allowing arrivals on that date.
Closed to Departure Closed to Departure allows reservations to arrive or stay in house on the selected dates without allowing departure on that date.
Deposit Policy Set an alternate deposit policy to any Online Deposit or Rate Deposit.
Last Area Value Set the minimum value (hurdle rate) that the Rate Amount can be set to for the last available Area in the Category.
The value entered will be used as a benchmark value preventing the Rate Type from being available if the Rate Amount would be lower than the value entered.
Last Area Value Yield Adjustment The Yield Adjustment Value will be used in conjunction with the Last Area Value set to calculate the Rate Amount for Rate Types that include Commissions or Packages.
The adjustment amount can be used to balance any package or commission component that would otherwise cause the Rate Amount to fall below the benchmark set as the Last Area Value.
Max Property Oversell Set the maximum amount of inventory above physical inventory at the property that can be sold.
This limit will restrict the total number of reservations above physical inventory and overrides any Oversell Allotment set on a Category.
On Arrival Day Only (MLOS) Set a Length of Stay Restriction determined by the reservation's arrival date.
Oversell Allotment Set a value of inventory above the physical inventory in a Category that can be sold.
Rate Adjustment Set a percentage or flat amount value to be added or subtracted from the calculated Base Rate Amount.
Rate Override Set a new Base Rate Amount for the selected Rate Type.
Sale Set a spotlight on the selected dates for the RMS Internet Booking Engine Rate Grid to highlight a special rate or deal.
Set Daily BAR Set the Best Available Rate Type to be used for a date range when using Multiple Best Available Rates.
Stop Sell Close availability for the selected Category and Rate Type.

 

Clear Restrictions

The following options can be used to cancel multiple restrictions or overrides.

Option Description
Clear Close Rate Cancels the Close Rate set for the same date range without removing the record from the Control Panel.
Clear Closed to Arrival Cancels the Closed to Arrival set for the same date range without removing the record from the Control Panel.
Clear Closed to Departure Cancels the Closed to Departure set for the same date range without removing the record from the Control Panel.
Clear MLOS Cancels the Minimum Nights set for the same date range without removing the record from the Control Panel.
Clear Soft Close Cancels the Soft Close set for the same date range without removing the record from the Control Panel.
Clear Stop Sell Cancels the Stop Sell set for the same date range without removing the record from the Control Panel.

 

How to Add a Restriction

  1. Go to Charts > Rate Manager.
  2. Select the 'Control Panel' icon.Screenshot of the RMS side menu showing the Control Panel icon used to access restrictions, allotments and channel controls.
     
  3. Select the 'Add' icon.Screenshot of the Control Panel screen showing the Add icon used to create a new restriction or control panel template.
     
  4. Select a Restriction Type and choose the 'Next' icon.
    Restriction Type options will vary based on the Restriction Type or Override selected.
    Screenshot of the Control Panel setup window showing the Restriction Type drop-down list used to choose the type of control to apply, such as minimum stay or stop sell.
     
  5. Select the Date Range or select the checkbox 'Set Permanently'.
  6. Select the checkbox for the Days of the Week.
  7. Select the Channel then choose the 'Next' icon.
    Screenshot of the Control Panel setup window showing fields to select the Date Range and Channel where the restriction or control will be applied.
     
  8. Select a Category Grouping or select the checkbox for a Property and/or Category then choose the 'Next' icon.
    Screenshot of the Control Panel setup window showing the Category Grouping selection screen with options to choose which category groupings the control applies to.
     

  9. Select the checkbox for a Rate Type and choose the 'Save/Exit' icon.
    Screenshot of the Control Panel setup window showing the Rate Type selection list with checkboxes to select the rate types affected by the control.

     

★ Tips: See the 'Information' section of this article for more details on the available Restriction Types. Select the 'Add' icon on the Date Range/Day section to create multiple date sets.
★ Tip: Select the Star favourite icon on on Report  icon to mark as a favourite, for faster access later.

 

How to Search Restrictions

  1. Go to Charts > Rate Manager.
  2. Select the 'Control Panel' icon.
    Rate Manager toolbar with Control Panel icon highlighted.
     
  3. Select a Property.
  4. Select a Date Range.
  5. Select the Search Criteria.
    1. Select the 'Add' icon to expand a Search Category.
    2. Select the checkbox for the Search Criteria.
  6. Select the 'Search' icon.
    Control Panel search screen with Property, Date Range, and filter fields.
     
  7. Select the 'Edit' icon to modify the selected Restriction, the 'Delete' icon to erase the selected Restriction, or the 'Copy' icon to duplicate the selected Restriction.
  8. Exit.
    Control Panel search results showing matching restrictions with Edit/Copy/Delete options.

The Control Panel will display matching Restrictions or Overrides after a search has been performed.

The option to 'Include Inactive' will display previously deleted Restrictions or Overrides that match the selected search criteria.

Existing restrictions can be edited, copied, or deleted by selecting the checkbox for a Restriction or Override and selecting the 'Edit', 'Copy', or 'Delete' icon.
Any connected channels with the selected Rate Type will have the restriction or override applied.

See the individual Channel article for more information on the restriction types accepted for that channel.

 

 

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