The AUS (WA) STRA Register Export report generates compliance export data for Western Australia (WA) short-term rental accommodation (STRA) register reporting requirements.
Overview
The AUS (WA) STRA Register Export report is used by Owner Accounting properties in Western Australia to export reservation and accommodation data in the format required by the Western Australia Short-Term Rental Accommodation (STRA) register compliance framework.
The STRA Register covers residential properties rented for under 3 months.
The RMS Area must be a residential address in WA, Australia, to apply to this report.
This report is applicable only to properties using the Owner Accounting module and located in Western Australia.
The export is available in CSV format for submission to regulatory authorities.
Please Note! RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.
Use Cases
- STRA compliance reporting - Generate the required export file in the correct format for submission to the Western Australia STRA register.
- Regulatory requirement fulfilment - Ensure all owner accounting properties in Western Australia maintain compliance with state-based short-term rental accommodation reporting obligations.
- Reservation data validation - Export reservation check-in and check-out data to verify that accommodation records are correctly configured and ready for STRA register submission before the reporting deadline.
Prerequisites
- Owner Accounting module must be enabled for the property.
- Property must be located in Western Australia (WA).
- Property must have at least one reservation with a check-in date within the selected date range to generate data for the export.
Configure the Property ID field
The export report includes a column for Property ID.
Property ID is the STRA Registration Number.
This is setup using a Custom Field in RMS.
In the side menu of RMS, go to Setup > Property Options > Labels.
- Navigate to the Properties tab.
- Enter 'STRA Registration Number' in Field 3.
- Select Save/Exit.
Tip! After saving changes to the setup, Users should log out of RMS and then
Log back in to ensure the database updates and reflects the modifications.
Once the Label has been added, go to Setup > Property Options > Property Information.
- Select Edit on the Property.
- Navigate to the Extra Details tab.
- Enter the STRA Registration Number into the STRA Registration Number field.
- Select Save/Exit.
How to Access
In the side menu of RMS, go to Reports > Owner Accounting > AUS (WA) STRA Register Export.
Report Options
The report options below control the data included in the export file. The exported CSV file will contain only reservations that match the selected criteria.
| Report Option | Type | Default | Description |
|---|---|---|---|
|
Reservations - Made/Modified/ Cancelled |
Date range | Yesterday | Filters the export to show only reservations for a particular date range. |
| Property | Dropdown | All Selected | Selects which property or properties to include in the export. Choose All Selected to export data for all properties, or select a specific property to limit the export to that location. |
| Online Agent | Dropdown | All Selected | Filters the export by the booking source (Online Travel Agent). Leave blank to include reservations from all sources, or select a specific OTA to export only reservations booked through that channel. |
Report Output Columns
The CSV export file contains the following columns, which map to Western Australia STRA register requirements:
| Column | Description | Source | Calculation / Notes |
|---|---|---|---|
| Check-in | The date and time the guest checks into the accommodation. | Reservation Arrival Date/Time | Date format follows the WA STRA register requirement. |
| Check-out | The date and time the guest departs from the accommodation. | Reservation Departure Date/Time | Date format follows the WA STRA register requirement. Report filters by this field using the Reservations Departed Between option. |
| Property ID | The unique STRA registration number. | Labels > Properties > Field 3. | Property identifier. |
| RequestType | The type of reservation request or booking classification. | Reservation Type or Booking Classification | Options include New, Cancel and Modify. |
| BookingRefNo | RMS Reservation number. | RMS Reservation number | Unique identifier for the booking within RMS. |
| NumberOfGuests | The total number of adult guests staying in the accommodation during the reservation. | Guest Count - Adult | Only includes the number of adults listed on the reservation. |
Important! Before submitting the export file to the WA STRA register, verify that all check-in and check-out dates are accurate, all properties included in the export are located in Western Australia, and the export covers the correct date range as required by regulatory deadlines.
Data Sources and Calculations
Departure Date Filtering - The report uses the Reservations Departed Between option to filter which reservations appear in the export. Only reservations with a departure (check-out) date that falls within the selected date range will be included. The default setting of "Yesterday" means the report will show only reservations that checked out on the previous day.
Property Selection - When All Selected is chosen in the Property dropdown, all properties configured for the logged-in user will be included. If you need to export only Western Australian properties and the property list includes properties in other states, select each WA property individually to ensure compliance reporting accuracy.
Online Agent Filtering - When an Online Agent (OTA) is selected, only reservations booked through that specific channel will be included. Leaving this blank includes all booking sources. This is useful when STRA reporting requirements differ by booking channel.
Related Reports
Other Owner Accounting reports that may be relevant:
- AUS (VIC) STRA Register Export - for properties located in Victoria
- Owner Accounting Summary Report
- Reservation Audit Trail
Comments
0 comments
Please sign in to leave a comment.