How to book Add Ons in RMS, either alongside an accommodation reservation or as a standalone Guest booking.

Overview

Add Ons are a specialised Category Class used to manage extra bookable items at a property, including Car Parks, Rollaway Beds, Cots, Boats, and Bicycles.

An Add On Booking can be made in three ways:

• On the Booking Chart, alongside an accommodation reservation.
• On the Add Ons Chart, as a standalone booking for a Guest.
• From an existing Reservation, added as a linked item.

Prerequisites

Before an Add On Booking can be made, the following setup is required:

• An Add On Category and Areas must be configured. See Add Ons - Setup.
• An Add On Sundry Charge must be created if the Add On is chargeable. Only Sundry Charges with the "Add On" option selected are available for selection on an Add On Booking.
• Booking Times, Increments, and Max Duration should be configured on the Add On Category if the Add On will be booked by time rather than by day.

Booking Methods

Book an Add On from the Booking Chart

Use this method when booking an Add On alongside an existing or new accommodation reservation.

In the side menu of RMS, go to Charts > Booking Chart.
Locate the Add On Area row for the required dates.

1. Click and drag across the dates the Add On is required.
2. Select Add Add On.
   
    
3. Select the Associated To option.
   If selecting Reservation as the Associated To option, then Search for the corresponding Reservation number and apply to the Add On reservation.
4. Enter the Guest details and select the matching record if found.
   Alternatively, enter the Guest details.
5. Confirm the Add On.
6. Confirm the Date, Time and Duration.
7. Select the Add On Sundry Charge and enter the Amount, or select Use Amount from Sundry.
8. Select Save/Exit.
   

Book an Add On from the Add Ons Chart (Guest Booking)

Use this method when an Add On is booked on its own, without a linked accommodation reservation. This is typically used for equipment hire, activities, or other chargeable items that require a date and availability check but no overnight stay.

In the side menu of RMS, go to Charts > Add Ons Chart.

1. Select a Property.
2. Select a Date Range using the Calendar or preset dates.
3. Select the Start Date for the required Add On.
4. Select Add Add Ons.
   
    
5. Select the Associated To option.
   If selecting Reservation as the Associated To option, then Search for the corresponding Reservation number and apply to the Add On reservation.
6. Enter the Guest details and select the matching record if found.
   Alternatively, enter the Guest details.
7. Confirm the Add On.
8. Confirm the Date, Time and Duration.
9. Select the Add On Sundry Charge and enter the Amount, or select Use Amount from Sundry.
10. Select Save/Exit.
    

Add an Add On to an existing Reservation

Use this method when an Add On is linked to, and charged back to, an existing in-house or upcoming accommodation reservation. For the full step-by-step workflow, see Add an "Add On" to a Reservation.

Summary of fields captured on the Reservation Add On form:

• Add On Type and Add On (Area).
• From Date and To Date.
• Appear on Housekeepers Report (optional).
• Add On Sundry Charge.
• Amount, or Use Amount from Sundry.
• Charges Required Daily (optional).
• Include or Exclude the To Date.

Open the required Reservation.

1. Navigate to the Add Ons menu.
2. Select Add.
   
    
3. Choose the Add On Type.
4. Select the Add On.
5. Select the From Date.
6. Select the To Date.
   Select Appear on Housekeepers Report (Optional).
7. Select the Add On Sundry Charge.
8. Enter the Amount or Select the checkbox Use Amount from Sundry.
   Select the checkbox Charges Required Daily (Optional).
9. Select to Include or Exclude the To Date.
10. Select 'Save/Exit'.
    
     

Booking Times and Duration

Add Ons can be booked by day, by night, or by time increment, depending on the Default Times configured on the Add On Category.

• Default Arrival and Departure Time - sets the start and end time used when no custom time is entered.
• Use Increment Times - restricts bookings to fixed intervals such as 15, 30, or 60 minutes.
• Max Duration - limits how long a single Add On Booking can run for. The maximum value is 8 hours.

Charges for Add On Bookings

Add Ons are charged using a dedicated Add On Sundry Charge. The traditional RMS Rate structure cannot be used to charge for Add Ons.

When the Add On is booked on a reservation, the Sundry Charge is posted to that reservation's Account. When the Add On is booked as a standalone Guest Booking from the Add Ons Chart, the Sundry Charge is posted to the Guest's Account created for the booking.

Related Articles

• Add Ons - Setup
• Add Ons Chart
• Booking Chart: Add Ons
• Add an "Add On" to a Reservation
• Add On - Sundry Charge
• Additional Bookable Equipment, Areas or Extras