Overview
The Guest List Defence report provides a list of current and upcoming guests across selected categories for a chosen date range, including Defence Force-specific fields such as rank and personnel key.
Use this report to view a roster of guests whose reservations fall within the selected date range.
The report supports properties that accommodate Defence Force personnel by including additional fields - Rank and PM Key - alongside the standard guest and reservation details. Run it for check-in preparation, security rosters, or administrative compliance reporting.
⚠ Important: The Guest List Defence Report is only available to Properties using the System Type = Defence option.
✎ Please Note: RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.
How to Access
In the side menu of RMS, go to Reports > Management > Guests > Guest List Defence.
Report Options
★ Tip: Report build screens default to a common use configuration, and selections can be made as required.
| Report Option | Type | Default | Description |
|---|---|---|---|
| Reservation Between | Date range | Today | Filters the report to reservations that fall within this date range. Click the calendar icon to select a start and end date. |
| Report On | Radio button | Inhouse Only |
Controls which reservation statuses are included. Options:
|
| Category | Multi-select | All Selected | Limits the report to reservations in the selected accommodation categories. All categories are included by default. |
| Sort By | Dropdown | Category | Controls the order rows appear in the report output. Defaults to Category. |
| Property | Multi-select | All properties | Visible on multi-property databases only. Limits the report to the selected properties. |
Report Output
| Column | Description |
|---|---|
| S No | Sequential row number in the report output. |
| Category | The accommodation category assigned to the reservation. |
| Area | The specific area (accommodation unit) within the category. |
| PM Key | The personnel number recorded on the guest profile. |
| Rank | The Rank recorded on the guest profile. |
| Unit | The accommodation unit number (room, site, or cabin) assigned to the reservation. |
| Surname | The guest's surname. |
| Given | The guest's given name. |
| Gender | The gender recorded on the guest profile. |
| Date In | The reservation arrival date. |
| Date Out | The reservation departure date. |
| Res Made by | The name of the user who created the reservation. |
| Remarks | Any remarks or notes entered on the reservation. |
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