This guide explains how the Rate on Master toggle controls charge routing on a Master Reservation in RMS, and how to set it during or after reservation creation.
Rate on Master is a billing toggle in the Account panel of the Master Reservation cover page. It determines whether accommodation charges are posted to the shared Master account or to each individual reservation within the group.
Setting Rate on Master correctly at the time of booking avoids the need to transfer charges later and ensures invoices are produced against the right account.
What Rate on Master Controls
The Rate on Master toggle has two settings:
| Setting | What it does | When to use |
|---|---|---|
| Yes | All accommodation charges are posted to the Master account. A single consolidated invoice or statement can be produced for the entire group. | One person or company is paying for the whole group - for example, a family booking, a tour group where the operator pays the property, or a corporate account. |
| No | Accommodation charges are posted to each individual reservation account within the group. | Each guest in the group is paying independently - for example, a group of friends or a conference where each attendee settles their own account. |
How to Set Rate on Master
Rate on Master can be set when creating a Master Reservation or updated on a saved reservation. The toggle is located in the Account panel on the Master cover page, shown as (Master) in the navigator pane.
During Reservation Creation
- Open a new Master Reservation via Quick Quote, the Booking Chart, or via Reservations > Master Reservation.
- In the Account panel, locate the Rate on Master field.
- Select Yes or No based on how the group will be paying.
- Complete the remaining reservation details and select Save.
-
On a Saved Master Reservation
- Open the Master Reservation from the Booking Chart, Reservation Search, or Reservations > Reservation Search.
- Select (Master) in the navigator pane to view the Master cover page.
- In the Account panel, locate the Rate on Master field.
- Toggle the setting to Yes if required.
- A confirmation message displays: "Activate Rate On Master? This Will Transfer Sibling Accounts To Master Account." Select Yes to activate.
-
Deposits and Receipts
Where deposits and receipts should be taken depends on the Rate on Master setting:
- Rate on Master set to Yes: Take deposits and process receipts on the Master cover page. This posts the payment to the Master account, which consolidates charges for the whole group.
- Rate on Master set to No: Take deposits and process receipts on each individual sibling reservation, as each guest is settling their own account.
Related Settings
POS on Master is a separate toggle in the Account panel that controls where Point of Sale (POS) charges - such as food, beverage, and incidentals - are posted. Setting POS on Master to Yes posts all POS charges to the Master account; setting it to No posts them to individual reservation accounts. See Managing Master Reservations for details on POS on Master.
Related Articles
- Creating a Master Reservation
- Managing Master Reservations
- Master Reservation Charge Transfer
- Split Receipt on Master Reservations
- Master Reservation Proforma Invoice
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