The Rent Roll Report is a report that lists each in-house and forward-booked reservation in the selected date range with a single-row summary of revenue, charges, deposits, receipts and the current account balance.

Overview

The Rent Roll Report is a Financial Revenue report which provides a snapshot of all reservations active in a chosen date range, summarising the financial position of each reservation on a single line. It is typically used by finance teams and property managers to review accommodation revenue, Deposits, Receipts and reservation account balances at a glance, and to reconcile guest accounts on a daily, weekly or monthly basis.

The report uses the standard RMS report viewer and supports printing, emailing and exporting (PDF, Excel, CSV).

When to Use This Report

The Rent Roll Report is useful when you need to:

• Produce a daily or end-of-period snapshot of reservations and their financial position.
• Review accommodation revenue, sundry charges, discounts and tax across active reservations in a single view.
• Identify reservations with unpaid balances or unreceipted deposits.
• Reconcile receipts and deposits against charges for a date range.
• Sort reservations by Reservation Number, Area or Arrive Date for audit and review purposes.
• Filter the report to a specific Category (or set of Categories) to focus on one part of the property.

Prerequisites

Before running the Rent Roll Report, ensure that:

• The user has access to Reports > Management > Financial in their Security Profile.
• Reservations exist in the date range being reported on.
• Categories are set up and assigned to the reservations you want to include.
• Charges, Receipts and any applicable Discounts have been raised against the reservations as part of normal day-to-day operations - the report summarises whatever has been posted to each Reservation Account.

Guide

In the side menu of RMS, go to Reports > Management > Financial > Rent Roll.

1. Select the Date Range.
2. Select the Category.
3. Select a Sort By option.
4. Select a Revenue By option:
5. Select Build.
   

★ Tip: Select the favourite icon to mark this Report as a Favourite Report for quick access via the Favourite Reports Menu.

Report Options

The following parameters are available on the Report Options panel.

Report Columns

The Rent Roll Report includes the following columns, listed in display order from left to right.

Related Articles

• Reservation Accounts
• Monthly Income Summary Report
• Cash/Charge Report
• Financial Revenue
• Scheduled Reports