How to build an Event Order report from an event reservation in RMS.

Overview

The Event Management module in RMS enables properties to efficiently manage bookings for event spaces and seamlessly plan, schedule, and execute events such as conferences, weddings, parties, meetings, and more.

An Event Order is a detailed report that outlines all key information needed to execute a successful event, including the event dates and timelines, attendee numbers, catering and menu details, event areas, layout, and any tasks or services configured against the reservation.

This report serves as a central point of reference for both the event team and the client, helping ensure clear alignment on expectations, responsibilities, and event details.

The guest may sign the Event Order to formally acknowledge and approve the information provided.

The Event Order is generated on demand from the Reports menu within an event reservation and is one of several reports available in the Event Management module.

Other Event Management features include -

• Event Reservation
• Event Layout
• Menus
• Service Providers and equipment needs
• Event Tasks
• Event Footer (Terms and Conditions)
• Event Runsheet
• Event Schedule

Guide

Open the Event reservation in RMS.

1. Select 'Event Management'.
   
    
2. Select 'Reports'.
3. Select 'Event Order'.
   (Where more than one Event Reservation and Event Area has been booked within a Master Reservation, select the Event Itinerary and choose 'Go to Event'.)
   
    
4. Select the Task and Menu Details to include on the Event Order.
5. Select the Event Areas to include.
6. Select an Event Order Footer to append terms and conditions, cancellation policy, or other footer content to the report.
7. Select 'Build'.
   

The Event Order will be generated and displayed on screen, ready to review, print, save, or share with the client.

Related Event Management reports

• Create an Event Schedule - a detailed itinerary for staff or attendees that also includes back of house Runsheet Only tasks.
• Create an Event Task List / Runsheet - a chronological list of tasks for operational use without client-facing agreements or signature sections.