Instructions for creating a Deposit Slip for banking purposes in RMS.
Overview
The Deposit Slip provides a summary of payments processed for verifying banking totals.
Close Banking Summary will close the Deposit Slip when selecting 'Build'.
Generating a new Deposit Slip after closing the Deposit Slip will only show transactions created after the previous Deposit Slip was closed.
Properties using a Payment Gateway for credit card payments can use the option 'Hide Credit Card Receipts' when generating the Deposit Slip to use as their banking summary.
'Show Detailed Cash Receipts' will include the Guest Name, Transaction ID, Transaction Date, Receipt Number, Reservation Number, User and Receipt Amount for all Cash Receipts included in the current Deposit Slip.
Use Cases
- Daily banking - Build the current Deposit Slip at the end of the day, verify the cash and cheque totals against the takings, then close the slip so tomorrow's slip starts fresh.
- Payment Gateway properties - Tick Hide Credit Card Receipts so the slip shows only the cash and cheque amounts physically taken to the bank, since the gateway settles card payments separately.
- Reprinting for an audit - Use the Previous Deposit Slip option to regenerate an earlier closed slip when accounts or an auditor needs a copy.
How to Access
In the side menu of RMS, go to Reports > Accounting > Deposit Slip.
Guide
- Select Deposit Slip or EFTPOS Summary.
- Select the Date Range, Current, Previous or Transaction Range.
- Select or enter the Date Range or Transaction Range if applicable.
(Optional) Select the checkbox 'Close Banking Summary'.
(Optional) Select the checkbox 'Hide Credit Card Receipts'.
(Optional) Select the checkbox 'Show Detailed Cash Receipts'. - Select 'Build'.
Report Options
| Report Option | Type | Default | Description |
|---|---|---|---|
| Report Type: Deposit Slip | Radio | Selected | Generates a summary of all payments for the period for banking verification. |
| Report Type: EFTPOS Summary | Radio | Not selected | Generates a summary of EFTPOS payments only for reconciliation against the EFTPOS terminal. |
| Date Range | Radio + Date range | Selected | Selects a date period for the report. |
| Current Deposit Slip | Radio | Not selected | Generates the current open Deposit Slip from the last close to now. |
| Previous Deposit Slip | Radio | Not selected | Generates a previously closed Deposit Slip by slip number. |
| Transaction Range | Radio + Range | Not selected | Selects a range of transactions by receipt number. |
| Close Banking Summary | Checkbox | Unticked | When ticked, closes the current Deposit Slip on Build so the next slip shows only transactions after this one. Optional. |
| Hide Credit Card Receipts | Checkbox | Unticked | When ticked, excludes credit card receipts from the report. Optional. |
| Show Detailed Cash Receipts | Checkbox | Unticked | When ticked, includes individual cash receipt details (Guest Name, Transaction ID, Receipt Number, Reservation Number, User and Amount) on the report. Optional. |
| Property | Dropdown | Current property | Limits the report to the selected property. |
Column Headers
The Deposit Slip includes the following information.
| Report Section | Details |
|---|---|
| Report Header | Displays the property's bank account details. |
| Cash | Includes the total cash taken since the Deposit Slip was last closed. Use the Cash Transactions Report for a breakdown of individual Cash Receipts or select the option 'Show Detailed Cash Receipts' to include this information on the Deposit Slip. |
| Cheque | Includes the total of cheque payments received since the Deposit Slip was last closed. Displays the Cheque Number and Cheque Details as entered by the user processing the Receipt in RMS. |
| Credit Card | Includes credit card receipts since the Deposit Slip was last closed, with the guest Name, Card Type, masked Card No and Exp date for each receipt. Receipts processed through a Payment Gateway are listed in their own sections (for example Credit Cards - RMSPay) so each gateway's total can be reconciled separately. |
| Section Totals | Each section ends with its own total (Total Cash, Total Cheque, Total Credit Card), being the sum of the receipts listed in that section. Refunds and reversals appear as negative amounts and reduce the section total. |
Data Sources & Calculations
The following concepts govern the data shown in this report.
The Deposit Slip close cycle
Every section of the slip is governed by the same cycle: the current Deposit Slip accumulates all receipts taken since the slip was last closed. Ticking Close Banking Summary on Build closes the slip, and the next slip then includes only transactions created after that close. Closed slips keep their slip number and can be regenerated at any time with the Previous Deposit Slip option.
Grouping by payment method
Receipts are grouped into sections by the payment method recorded on the Receipt: Cash, Cheque, and Credit Card, with separate sections per Payment Gateway. The detail shown in each section comes from the receipt record, for example the cheque number entered by the user, or the card type and masked card number returned by the gateway.
Related Reports
- Cash Transaction Report - Individual receipts and refunds by payment method for a selected date range; useful for the cash receipt detail behind the slip's totals.
- Credit Card Reconciliation Report - Reconciles credit card receipts in RMS against the Payment Gateway settlement.
- Daily Cash Report - Receipts allocated to charges by GL Acc Code for a seven day window.
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