The Invoice List Report provides a list of Tax Invoices created within a selected period, with options to include revenue, receipt, and invoice line detail.
Overview
The Invoice List Report displays all Tax Invoices created in RMS within a user-defined date range. It is used to review invoicing activity, reconcile revenue and receipts, and identify cancelled invoices.
The report can be generated as two Report Types:
- Invoice List - Lists all Tax Invoices created within the selected date range.
- Cancelled Invoice List - Lists only Tax Invoices that were cancelled within the selected date range.
Four Report Options control the level of detail included:
- Include Revenue BreakDown - Displays revenue posted on each invoice grouped by revenue type.
- Include Receipt BreakDown - Displays receipts applied to each invoice grouped by receipt type.
- Include Revenue and Receipt BreakDown - Displays both revenue and receipt breakdowns on the same report.
- Include Invoice Details - Displays each line item included on the invoice.
Additional options are available to control how Voucher Numbers and Travel Agent or Company information appear in the Remarks field of the report.
Report Options
The Invoice List Report includes the following parameters on the selection screen.
| Parameter | Description |
|---|---|
| Invoices Created Between | Date range used to filter invoices by their creation date. Defaults to Today. |
| Report Type: Invoice List | Generates a list of all Tax Invoices created within the selected date range. |
| Exclude Invoices Created and Cancelled on the same day | Available when Report Type is set to Invoice List. Omits invoices that were created and cancelled on the same day so they are not counted as invoicing activity. |
| Report Type: Cancelled Invoice List | Generates a list of Tax Invoices that were cancelled within the selected date range. |
| Include Revenue BreakDown | Displays revenue posted on each invoice, grouped by revenue type. |
| Include Receipt BreakDown | Displays receipts applied to each invoice, grouped by receipt type. |
| Include Revenue & Receipt BreakDown | Displays both the revenue and receipt breakdowns together for each invoice. |
| Include Invoice Details | Displays each line item included on the invoice. |
| Show Voucher No in Remarks Field | Adds the Voucher Number to the Remarks column on the report, where available. |
| Show Travel Agent/Company in Remarks Field | Adds the Travel Agent or Company linked to the invoice to the Remarks column on the report. |
| Add Report to Favourites Menu | Adds a shortcut to the report under the Favourites section of the Reports menu for quick future access. |
Guide
In the side menu of RMS, go to Reports > Accounting > Invoice List.
- Set the Invoices Created Between date range.
- Select the Report Type:
- Invoice List for all invoices created in the period.
- Cancelled Invoice List for invoices cancelled in the period.
- Select Exclude Invoices Created and Cancelled on the same day if required (Invoice List only).
- Select the required Report Option:
- Include Revenue BreakDown
- Include Receipt BreakDown
- Include Revenue & Receipt BreakDown
- Include Invoice Details
- Select Show Voucher No in Remarks Field (Optional).
- Select Show Travel Agent/Company in Remarks Field (Optional).
- Select Build.
Report Columns
The Invoice List Report includes the following standard columns.
| Report Column | Description |
|---|---|
| Invoice No. | Tax Invoice Number. |
| Date | Date the invoice was created. |
| Res No. | Reservation Number linked to the invoice. |
| Guest Name | Full name of the Primary Guest on the reservation. |
| Category | Category assigned to the reservation. |
| Invoice Total | Total value of the invoice. |
| Remarks | Additional information about the invoice. Includes the Voucher Number or linked Travel Agent/Company when the corresponding option is enabled. |
Additional columns or rows are added based on the selected Report Option.
| Report Option | Additional Output |
|---|---|
| Include Revenue BreakDown | Revenue posted on each invoice is broken down by revenue type configured at the property. |
| Include Receipt BreakDown | Receipts applied to each invoice are broken down by receipt type configured at the property. |
| Include Revenue & Receipt BreakDown | Both the revenue and receipt breakdowns are included on the same report. |
| Include Invoice Details | Each line item on the invoice is listed, including the description and amount. |
When the Report Type is set to Cancelled Invoice List, the report also includes the date the invoice was cancelled and the User who cancelled it.
Related Articles
- Tax Invoices
- Cancel a Tax Invoice
- Invoice Audit Report / Credit Note
- Batch Invoice Utility
- View All Tax Invoices Raised for a Specific Company or Travel Agent
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