Overview

The Bulk Payment utility can be used to apply a Receipt to multiple reservation accounts for a Company, Group or Travel Agent.

The Bulk Payment Utility can be used by Cash Accounting properties or Trust Accounting properties not setup with One Trust Bank Account to manage payment of Reservation Accounts with an Outstanding Balance for a Company, Group or Travel Agent.

Properties setup as Accrual Accounting or as Trust Accounting with One Trust Bank Account can use Accounts Receivable to manage outstanding Tax Invoices where the Account Bill To is set to the Company or Travel Agent.

Accounts Receivable is an optional feature for Accrual Accounting properties to manage Reservations provided on credit to a Company or Travel Agent.

The Bulk Payment Utility will include all Reservations for the selected Company, Group or Travel Agent with an Outstanding Balance on the Reservation Account.

The Receipt Amount entered can be manually or automatically allocated to the displayed list of Reservation Accounts.

A Payment Gateway is required to use the Receipt Type of EFTPOS (Payment Gateway) or Existing Token.

Guide

In the side menu of RMS, go to Utilities > Bulk Payment.

1. Select a Filter of Company, Group or Travel Agent or Wholesaler.
2. Select the Company, Group or Travel Agent or Wholesaler.
   Select the checkbox Departed Bookings Only (Optional).
3. Select Receipt.
   
    
4. Select the Receipt Type.
5. Enter the Total Amount.
   Options on the receipt screen will differ, depending on what Receipt Type is selected.
6. Select Apply.
   
    
7. Enter the Payment Amount or select the Auto checkbox if the full amount is being paid..
8. Select Process Payment.
   

The entered Payment Amount will be applied to the Reservation Accounts and the Bulk Payment Report will display all Reservation Accounts with the Amount Paid for that Receipt.