Information

Xero Online is accounting software that can be connected to RMS for both Cash and Accrual Accounting properties. The interface to Xero Online enables properties to map their General Ledger Account Codes to ledger movements and payments, and export this financial information directly into the accounting software from RMS.

Accrual Accounting Setup

Accrual Accounting properties must ensure that the General Ledger Account Codes setup in Xero for Advances Ledger, Guest Ledger, City Ledger, Receipts & Credit Cards are setup as Current Asset or Current Liability in Xero.

1. Go to Setup > Accounting > Financial Interface.
2. Navigate to the 'Mapping' menu.
3. Enter the Xero General Ledger Account Codes in the 'Code' field.
4. Enter the Night Audit Descriptions.
    
5. Navigate to the 'Receipts' menu.
6. Enter the Xero General Ledger Account Codes in the 'Code' field.
7. Enter the Receipt Descriptions.

1. Navigate to the 'Credit Cards' menu.
2. Enter the Xero General Ledger Account Codes for both Credit Card & EFTPOS on each Card Type.
3. Enter the Card Type Descriptions.
4. Select the 'Save/Exit' icon.

Cash Accounting Setup

Cash Accounting properties must ensure that the General Ledger Account Codes setup in Xero for Suspense Receipts, Receipts, and Credit Cards are setup as Current Asset or Current Liability.

1. Go to Setup > Accounting > Financial Interface.
2. Navigate to the 'Mapping' menu.
3. Enter the Xero General Ledger Account Code for Suspense Receipts in the Control Account 'Code' field.
4. Enter the Control Account Description.

1. Navigate to the 'Receipts' menu.
2. Enter the Xero General Ledger Account Codes in the 'Code' field.
3. Enter the Receipt Descriptions.

1. Navigate to the 'Credit Cards' menu.
2. Enter the Xero General Ledger Account Codes for both Credit Card & EFTPOS on each Card Type.
3. Enter the Card Type Descriptions.
4. Select the 'Save/Exit' icon.

Frequently Asked Questions

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Do the general ledger account codes in RMS have to be identical to the Chart of Accounts in Xero?

• The G/L Acc Codes (General Ledger Account Code) configured in RMS must match the G/L Account Codes that will be exported to Xero.
• "Codes" that are entered in the "Financial Interface" Setup only need to match the related Codes in Xero. 
• Missing or Incorrect Codes will cause an error message in the Financial Export.    

What is exported to Xero when Multiple Taxes apply to the same General Ledger Account Code 

• Where multiple Tax Rates are applied to the same General Ledger Account Code (GL Acc Code) RMS will split the GL Acc Code based on the Tax Rates. 

If I use the same General Ledger Account Code for both receipts and credit cards, will this be broken down in Xero?

• No. Using the same General Ledger Account Code on multiple mapping records will consolidate their transaction information on the generated export.

Does the Xero financial export expire?

• Yes! Connection to the Xero account occurs each time a Financial Export is generated and expires after 30 minutes.

Are there any restrictions with Xero?

• Xero does not allow a manual journal entry into the bank account in Xero. Refer to the Xero documentation for instructions on how to manually adjust a bank account balance in Xero.
• Refer to the Xero documentation for a list of restricted and system accounts that cannot be mapped in RMS.