What Happens When You Change General Ledger Account Codes in RMS.

Overview

Changing the General Ledger Account Code on a Category, Discount, Rate Type or Sundry Charge will not affect any existing transactions on accounts in RMS, they will retain the General Ledger Account Code that was assigned at the time of creation.

Guide

1.  View the Original Sundry Charge Setup
   This screenshot shows the Sundry Charge with its original General Ledger Account Code before any changes were made.
   
    
2. Update the Sundry Charge
   Here, the Sundry Charge has been updated to use a different General Ledger Account Code. This change will only apply to new transactions going forward.
   
    
3. On the guest account, you can see that the transaction created before the update still retains the original General Ledger Account Code.
   Any transactions created following the change of the G/L Account Code will report revenue for that item to the new G/L Code in RMS.
   
    
4. The Cash/Charge Report displays revenue using the General Ledger Account Code assigned at the time the transaction was created.
   Reports will display the transactions against their G/L Code as found on the transaction record on the account.