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Packages (Sundry Packages)

A guide to setting up Sundry Packages in RMS.

 

Overview

Packages are a collection of one or more Sundry Charges that can be grouped and added to a reservation account as a single package. These are standalone packages and are not tied to any rate.

Each Sundry Charge within the package retains its individual General Ledger Account Code, ensuring accurate revenue allocation to the appropriate department.

 

Key Features

  • Flexible Composition: Packages can include one or multiple Sundry Charges.

  • Operational Integration: Package components can be configured to appear on operational tools such as the To Do Chart or the Housekeepers Report.

  • Account Display Options: By selecting 'Show on Account', you can itemize the package components on the guest account for clearer visibility.

  • Post to Extras Account: When using the 'Show on Account' option, you can also choose to post package components to the Extras Account instead of the primary account where the rate is charged.

★ Tip: Sundry Packages are available as part of the Sundry Charges list and can be added to an account just like individual sundry items.
✎ Please Note: RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

 

 

 

★ Tip: A Package can be set with a $0 amount to enable Sundry reporting. If the Package is selected to 'Show on Account', the package will post as to the account as $0 If not selected to 'Show on Account', nothing will display on the account, but it will be included in reporting.
✎ Please Note: Properties using an Alternate Currency have additional rules governing which Package Templates can be attached to a Rate Type, Derived Rate Type, or Rate Table based on the template's Currency View. Package Templates set to a non-local Currency View cannot be attached to Charge Types. See Derived Rate Package for the full rule.

 

Per Period Package

The 'Fees Per Period' fee structure generates a single charge based on the specified Quantity and Unit Price, using the Package's Transaction Date as the posting date.

In the side menu of RMS, go to Setup > Accounting > Packages.

  1. Select Add.
    Packages setup screen in RMS showing the Add button used to create a new Sundry Package.
     
  2. Enter a Description.
  3. Select Save.
  4. Select a Grouping (Optional).
  5. Select Add.
    Packages edit screen in RMS with the new package selected and the Add button used to add a Sundry Charge as a package component.
     
  6. Select a Sundry Charge.
  7. Select the Package Options.
    1. Select the checkbox Show on To Do Chart (Optional).
    2. Select the checkbox Show on Housekeepers Report (Optional).
    3. Select the checkbox Show on Account (Optional).
      1. Select the checkbox Post to Extras Account (Optional).
  8. Select the Fees Per Period Fee Structure.
  9. Enter the Quantity.
  10. Enter the Unit Price or select the checkbox Use Amount from Sundry.
  11. Select Save/Next.
    Package component editor in RMS showing a Sundry Charge selected, Fees Per Period fee structure, Quantity and Unit Price fields, and the Save/Next button to add the component to the Sundry Package.
     
  12. Repeat Steps 6-11 for all Package Components.
  13. Select 'Save/Exit'.
    Completed Sundry Package in RMS with all components listed and the Save/Exit button highlighted to save the Per Period package configuration.

 

Per Person Package

A Per Person Package is a type of Sundry Package that applies charges based on the number of guests on a reservation.

In the side menu of RMS, go to Setup > Accounting > Packages.

  1. Select Add.
    Packages setup screen in RMS showing the Add button used to create a new Per Person Sundry Package.
     
  2. Enter a Description.
  3. Select Save.
  4. Select a Grouping (Optional).
  5. Select Add.
    Packages edit screen in RMS with the new Per Person package selected and the Add button used to insert a Sundry Charge as a package component.
     
  6. Select a Sundry Charge.
  7. Select the Package Options.
    1. Select the checkbox Show on To Do Chart (Optional).
    2. Select the checkbox Show on Housekeepers Report (Optional).
    3. Select the checkbox Show on Account (Optional).
      1. Select the checkbox Post to Extras Account (Optional).
  8. Select the Fees Per Person Fee Structure.
  9. Enter the Price Per Person.
  10. Select 'Save/Next'.
    Package component editor in RMS showing a Sundry Charge, Fees Per Person fee structure selected, a Price Per Person value entered, and the Save/Next button to add the component.
     
  11. Repeat Steps 6-10 for all Package Components.
  12. Select 'Save/Exit'.
    Completed Per Person Sundry Package in RMS with all components listed and the Save/Exit button highlighted to save the package.

 

 

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