The difference between setting something inactive or deleting it in RMS.

Inactive

Setting a User or setup item inactive in RMS maintains historical data and allows for continued reporting on the past item without it appearing in day-to-day use of RMS.

Inactive setup items and Properties can be included on reports if required, and inactive Users have their records maintained in audit trails and reports.

Delete

Deleting a User or a setup item completely removes it from RMS, including any historical data associated with it.

Most setup items cannot be deleted once they have been used until sufficient archiving time has passed and no active records exist.