How to activate or deactivate the ability for a POS system to charge back to a Reservation. 

Overview

The 'Allow Charge to Area' option enables guests to post charges to their Reservation Account from the RMS POS Lite or a third-party POS system that can read RMS Fields. 

A maximum charge limit can also be set and overridden on individual reservations.

For properties using the Alternate/Second Currency functionality, a maximum amount per stay can be set in each currency.

Enabling Charge to Area

In the side menu of RMS, go to Setup > Accounting > Accounting Options.

1. Navigate to the Account Defaults tab.
2. Select 'Allow Charge to Area',
3. Enter the 'Max Amount for Stay'.
   Select the required 'Pre Auth Amount' setting (Optional).
4. Select 'Save/Exit'.
   

Disabling Charging to the Reservation

Open the Reservation in RMS.

1. Select 'Charge to Area'.
   
    
2. Select 'No Charging Allowed'.

3. Select 'Save/Exit'.
   
    

   ⚠ Important: Third party Point of Sale systems that do not support this functionality or are not reading from these fields in RMS will still send transactions to the reservation account, even when 'Charge to Area' has been set to ‘No’.

   
   
   When attempting to use POS Lite to charge an area that is set to ' No Charging Allowed, the account will display greyed out and that charging is 'Not Allowed'.