This guide explains the Operations Recap Report, a financial revenue report that breaks down transactions by Category, charges, payments and voids for a selected date range, with optional filtering by Category and Loyalty Membership Type.
Overview
The Operations Recap Report is a comprehensive Financial Revenue report that provides a transaction breakdown for the selected date range. It includes Accommodation Revenue transactions posted to reservation accounts, the number of rate nights covered, as well as other charges and payments taken.
All figures included on this report are tax-inclusive where applicable. Exclusive taxes will include their own lines in the Other Charges section of the report.
Before You Begin
To access and use the Operations Recap Report, ensure you have:
- User permissions to view Revenue and Financial reports.
- Knowledge of your RMS setup's General Ledger Account Codes and Categories.
How to Access
Go to Reports > Accounting > Operations Recap.
Report Build Options
Selecting the report opens the Report Options panel. Configure the filters below, then choose Build to run the report, Schedule to set up automated delivery, or Exit to close the screen.
| Build Option | Type | Description |
|---|---|---|
| Date | Date range | The transaction date range the report covers. Defaults to today. |
| Category | Multi-select dropdown | Limits the Registration & Net Revenue Per Night section to the selected Categories. Defaults to All Selected. |
| Loyalty Membership Type | Multi-select dropdown | Limits the report to reservations linked to the selected Loyalty Membership Type(s). Leave as None Selected to include all reservations. |
Guide
In the side menu of RMS, go to Reports > Accounting > Operations Recap.
- Select the Date Range.
- Select the Category.
(Optional) Select the Loyalty Membership Type. - Select Build.
Report Breakdown
The Operations Recap Report consists of four main sections: Registration & Net Revenue Per Night, Other Charges, Payments, and Voids. Each section provides detailed transaction information for analysis and financial tracking.
Registration & Net Rev/Night
This section includes all transactions posted on a reservation account for the selected date range with the General Ledger Account Code set as Accommodation Revenue. Each row represents a Category.
| Column | Description |
|---|---|
| Gross Amount | Total transaction value posted in the date range, including taxes. |
| Discount | Discount value applied to the rate in the date range. |
| Net Amount | Gross Amount less Discount. |
| Nights Sold | Number of rate nights for the date range against each listed Category. Not occupancy-based. |
| Net Amt/Nights Sold | Net Amount divided by Nights Sold, giving a per-night value for each Category. |
Below the per-Category rows, the section displays three summary lines:
- Registration & Net Rev/Night Summary - column totals across all Categories.
- Registration Discounts - shows the total discount Amount, the Quantity of discounts applied, and the number of Nights they applied to.
- Net Registration - grand total: the Summary's Net Amount plus the Registration Discounts Amount.
Other Charges
This section includes all transactions posted to a reservation account during the selected date range that are not included as part of Accommodation Revenue in the report's top section.
| Column | Description |
|---|---|
| Gross Amount | Total transaction value posted in the date range, including taxes. |
| Discount | Discount value applied to transactions in the date range. |
| Net Amount | Gross Amount less Discount. |
| Quantity | Number of transactions for the listed charge in the date range. |
| Code | General Ledger Code assigned to the listed Sundry Charge. |
Each row represents a Sundry Charge. Sundry Charges grouped under a configured GL Code grouping (for example, Store Sales) appear under that grouping label. Below the rows, the section displays:
- Total Charges - column totals across all Other Charges.
- Deposits - a separate ledger row with four columns: Amount (deposits held), Rec/Adj (deposits received or adjusted), Honoured (deposits consumed), Forfeited (deposits refunded).
- Total Charges & Net Deposits - grand total combining Other Charges and Deposits movement.
Payments
This section provides a summary of receipts made onto reservation accounts within the selected date range, organised by payment type.
| Column | Description |
|---|---|
| Type | Payment method (for example, Mastercard, Visa, Direct Credit, On Account). |
| Quantity | Number of receipts of this type in the date range. |
| Amount | Total value of receipts of this type in the date range. |
Rows are grouped under two sub-headings:
- EFTPOS - one row per card type processed (for example, Mastercard, Visa, Amex), followed by a Sub Total line.
- Cash - cash receipts, included in the same sub-group as EFTPOS.
A Total Cash & Cards line follows, summing all EFTPOS and Cash receipts.
- Non-Cash - one row per non-cash payment type, including Direct Credit and On Account (receipts allocated to transactions not covered by other categories), followed by a Sub Total line.
A Total Payments grand-total line combines the Cash & Cards and Non-Cash subtotals. The DPS Credit Card Analysis appears as a separate summary of the Gateway Settlement Report for the date range.
Voids
This section provides a breakdown of transactions voided by RMS users in the date range. One row per Employee, with a Total line at the bottom.
| Column | Description |
|---|---|
| Employee | RMS user who actioned the voids. |
| Quantity | Number of transactions voided by the employee in the date range. |
| Amount | Total value of voided transactions by the employee in the date range. |
See Also
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