Information on what an Expense Charge is used for and how it impacts revenue and payments in RMS.

Overview

An Expense Charge records a reduction of revenue for money due to be paid out.
Expense Charges can be used for:

• Travel Agent Commissions
• Petty Cash
• Paid Outs

Revenue will be deducted from the General Ledger Account Code selected on the Expense Charge setup.

An Expense Payment is used to record the money paid out for the Expense Charge.

• Petty Cash can be recorded on the Cash Account using an Expense Charge to record the purpose and deduction of money from the cash register.
• A Paid Out can be recorded on the guest's Reservation Account using the Create Expenses option. When the Expense Charge is created on the guest's Reservation Account, the Cash Account will record an Expense Charge and Expense Payment to balance the daily takings.

Commission Information

Travel Agent Commissions will apply an Expense Charge to the Travel Agent Commission Account for the value owed when the reservation is changed to Departed status.

The commission amount will remain outstanding until the account is balanced using an Expense Payment.

The Expense Payment can be applied using the Travel Agent Commissions utility when payment is given to the Travel Agent by the property.

How to Set Up an Expense Charge

In the side menu of RMS, go to Setup > Accounting > Sundry.

1. Select Add.
   
    
2. Enter the Description.
   (Optional) Enter a Unit Price.
3. Select a General Ledger Account Code.
4. Select the Tax Type.
5. Select the checkbox Expense Charge.
6. Select Save/Exit.
   

How to Use an Expense Charge

For detailed steps on applying Expense Charges, refer to the Help Centre article:
Expense Charge - Petty Cash.