A Paid Out is an expense to the property on behalf of the guest.

Overview

A Paid Out is an expense incurred by the Property on behalf of the guest.

The Create Expenses option on a Guest or Reservation Account can be used for Paid Outs in RMS.

• Create Expenses will create an Expense Charge on the Reservation Account to be paid by the guest.
• A corresponding Expense Charge and Expense Payment will be created on the Cash Account to balance the daily takings.
• Receipt Allocation to the Expense Charge on the Reservation Account will correspond to the Expense Payment on the Cash Account.

How to Process a Paid Out

1. Open the Reservation in RMS.
2. Select the Account Type.
   
    
3. Select Other.
4. Select Expense Charge.
   
    
5. Select the Expense Charge.
6. Select a Grouping (Optional).
7. Enter a Comment (Optional).
8. Enter a Quantity (Optional).
9. Enter the Expense Amount as the Unit Price.
10. Select Apply/Exit.
    
     

More Information

The Expense Charge will remain as a debit on the account until paid with a Receipt.

An Expense Charge and Expense Payment will be created on the Cash Account to balance the daily takings.

This can be reported on using the Cash Transaction report.