A Paid Out is an expense to the property on behalf of the guest.

Overview

A Paid Out is an expense incurred by the Property on behalf of the guest.

The Create Expenses option on a Guest or Reservation Account can be used for Paid Outs in RMS.

• Create Expenses will create an Expense Charge on the Reservation Account to be paid by the guest.
• A corresponding Expense Charge and Expense Payment will be created on the Cash Account to balance the daily takings.
• Receipt Allocation to the Expense Charge on the Reservation Account will correspond to the Expense Payment on the Cash Account.

Tip! Only Sundry Charges setup as an Expense Charge will be available for selection.

Please Note! RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

How to Process a Paid Out

1. Open the Reservation in RMS.
2. Select the Account Type.
   
    
3. Select Other.
4. Select Expense Charge.
   
    
5. Select the Expense Charge.
6. Select a Grouping (Optional).
7. Enter a Comment (Optional).
8. Enter a Quantity (Optional).
9. Enter the Expense Amount as the Unit Price.
10. Select Apply/Exit.
    
     

More Information

The Expense Charge will remain as a debit on the account until paid with a Receipt.

An Expense Charge and Expense Payment will be created on the Cash Account to balance the daily takings.

This can be reported on using the Cash Transaction report.