Overview

A Rate Table defines the fee structure for a specific rate type. The Extended Stay Rate Table by Night of the Week adjusts pricing based on the day of the week the reservation date falls on, particularly for long-term bookings that extend beyond a week or month.

The Rate Table can incorporate various elements, such as Length-of-Stay restrictions, additional guest fees, Dynamic Pricing rules, and package components. Many of these factors are configurable across multiple layers of rate components for greater flexibility.

Additionally, Length-of-Stay Restrictions set within the Rate Table will take precedence over any restrictions defined at the Rate Type or Rate Period level.

Important! With the Extended Stay format, the monthly rate is determined based on the calendar month corresponding to the arrival date. If the reservation's length of stay does not cover an entire calendar month, the guest will be charged the weekly rate instead of the monthly rate. 

Please Note! RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

Configuration

The Extended Stay Rate Table allows you to configure weekly or monthly rates, or create a single rate that accommodates both short and long stays by leveraging all three pricing options. You can set a cap on the number of cycles for which the weekly or monthly rate applies. Once this limit is reached, the Best Available Rate will be used for any additional nights beyond the capped period. 

Important! A Rate Type and Rate Table can only be linked in a Rate Lookup if they are set up within the same rate structure. The Extended Stay Rate Table, based on the Night of the Week, can be created under either the OTA or Direct rate structure.

1. Navigate to Charts > Rate Manager.
2. Select Rates.
3. Select Rate Tables.

1. Select Add.

1. Enter a unique Description.
2. Select a Rate Structure.
3. Select the Extended Stay Format.
4. Select Night of the Week for Based On.
5. Input the Person Base (the number of guests included in the rates below).
6. Enter the Rate Amounts.

1. Select Don't Loop Back to Lower Period (Optional).
2. Enter the Number of Cycles (Optional). 
   Setting a cap on the number of cycles for a weekly or monthly block will apply the Best Available Rate to any additional stay dates once the cap is reached.
3. Configure any additional Rate Features (Optional).
4. Select Save/Exit.

Important! Creating a rate table does not make the rate bookable.
To activate the rate, the Rate Table must be linked within the Rate Lookup or
through the New Rate Wizard.

Extended Stay Rate Calculations

Extended Stay rates offer enhanced flexibility for longer-term reservations by combining nightly, weekly, and monthly rate values to calculate the total cost of a stay. If the nightly, weekly, or monthly rate amounts are not set, they will be excluded from the calculation once a reservation reaches the corresponding length of stay, and the next available rate block will be applied instead.

Important! Weekly and monthly rates are evenly distributed across the reservation stay dates, which impacts individual transactions when using the nightly rate and the allocation of revenue per stay date.

Nightly

Based on the Rate Table below, reservations of six nights or fewer will be charged according to the 'Nightly' rate amounts specified in the Extended Stay Rate Table.

Weekly

A reservation of seven nights will be charged at the weekly rate rather than the nightly rate. This weekly rate will apply to each seven-night segment of the reservation. For reservations of fourteen, twenty-one, or twenty-eight nights, the weekly rate will be applied to each seven-day block of the stay.

A nine-night reservation will apply the weekly rate for the first seven nights, and then switch to the nightly rate for the remaining two nights, based on the day of the week.

Monthly

The monthly rate applies to each calendar month, based upon the arrival date. 

Any reservation dates beyond the calendar month will be charged at the nightly and/or weekly rate for the remaining stay.

• One Monthly Rate + One Nightly Rate (Friday) = $2,225.
• One Monthly Rate + One Weekly Rate + One Nightly Rate (Friday) = $2,975.

Don't Loop Back To Lower Period

The 'Don't Loop Back to Lower Period' feature is commonly used by properties that have distinct Rate Types for Nightly, Weekly, and Monthly Rates. When enabled, this feature prevents the system from reverting to a lower rate tier after a guest has booked a higher rate period (like weekly or monthly). Instead, it automatically prorates the cost based on the applicable rate for the selected period, ensuring a more accurate and fair pricing structure.

• One Month + One Night (Friday) = $2,064.52.
• One Month + One Week + One Night (Friday) = $2,516.16.

In this rate table, only a weekly rate has been entered, with the 'Don't Loop Back to Lower Period' option enabled.

• One Week + Two Nights = $964.28.
• Three Weeks = $2,250.

In this rate table, only a monthly rate has been entered, with the 'Don't Loop Back to Lower Period' option enabled.

• One Week + Two Nights = $0.
• Three Weeks = $0.
• One Calendar Month = $2,000.
• One Calendar Month + 2 Weeks = $2967.80

Important! For an extended stay rate table, if you're only entering weekly or monthly pricing, we recommend setting a minimum and/or maximum length of stay within either the rate table or the rate type.