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Nightly Rate Table: Per Night

Overview

A Rate Table defines the fee structure for a standalone rate and the calculation point for adjustments applied to a Derived Rate in RMS.

The Nightly Rate Table, based on Per Night, determines the pricing for each reservation date according to the specific night of the reservation. The prices set will be applied sequentially from the first to the last night of the reservation, regardless of the day of the week.

★ Tip: The Loop Back option allows the pricing to revert to the first night’s amount once  the specified number of nights has passed in the reservation.
✎ Please Note: A Rate Table using the 'Per Night' format will display 'N/A' for these rates on the Rate Manager Chart. Because each night of a stay can be a different amount, the rate cannot be resolved to a single per-date value before the reservation length is known. See Users See 'N/A' on the Rate Manager Chart for the full list of reasons rates display as N/A.

 

Length-of-stay restrictions, additional guest fees, Dynamic Pricing rules, and package components can all be included in a Rate Table, with many of these elements configurable across multiple layers of rate components. The Rate Hierarchy governs which validation criteria and rate rules apply when multiple rate layers are used in a reservation.

✎ Please Note: RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

 

Configuration

A Rate Type and Rate Table can only be linked in a Rate Lookup if they are set up within the same rate structure. Selecting a Cancellation Policy or setting a Minimum Reservation Period within the Rate Table will override any settings defined at the Rate Type or Rate Period level.

✎ Please Note: The Nightly Rate Table, based on Per Night, must be set up within the  Direct rate structure.

 

  1. Navigate to Charts > Rate Manager.
  2. Select the 'Rates' icon.
  3. Select Rate Tables.Rate Manager screen in RMS with the Rates icon selected and the Rate Tables option highlighted to manage standalone rate tables.
  1. Select 'Add'. Rate Tables list in RMS showing the Add button used to create a new Nightly Rate Table.
  1. Enter a unique Description.
  2. Select the 'Direct Rate' Structure.
  3. Choose the 'Nightly' Format.
  4. Select 'Per Night' for Based On.
  5. Enter the Person Base (the number of people included in the rate below).
  6. Enter the Rate Amounts.
  7. Enter a Loop Back (Optional).
  8. Configure any additional Rate Features (Optional).
  9. Select Save/Exit.Nightly Rate Table setup screen in RMS with a unique Description, Direct rate structure, Nightly format, Per Night basis, Person Base, nightly Rate Amounts, optional Loop Back value, additional rate features, and the Save/Exit button to save the table.
✎ Please Note: Creating a rate table does not make the rate bookable. To activate the rate, the  Rate Table must be linked within the Rate Lookup or through  the New Rate Wizard.

 

Per Night Rate Calculations

Based on the Rate Table below, a reservation for four nights would incur the following charges:

  • First Night (Arrival Night): $820 
  • Second Night: $775
  • Third Night: $750
  • Fourth Night: $725

Total Rate: $3,070

Example Nightly Rate Table in RMS showing sequential nightly amounts (e.g. $820 for night 1, $775 for night 2, $750 for night 3, $725 for night 4) used to calculate a four‑night total of $3,070.

 

 

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