This article explains how guests use a Promo Code on the RMS Booking Engine to access a Discount, a hidden Rate Type, or a Group Allotment, and how to set up a Discount or Rate Type for use as a Promo Code.

Information

The Promo Code on the RMS Booking Engine allows a guest to search for availability and make a reservation using a Discount or hidden Rate Type. In addition to this, the Promo Code allows guests to search for availability to book from a Group Allotment.

Please Note! RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

Enabling the Promo Code Field

1. Go to Setup > Online Bookings > Online Options.
2. Navigate to the 'Page Settings' tab.
3. Select the Property.
4. Select the 'Show Promotion Code' checkbox.

5. Select 'Save/Exit'.

   
    

6. The 'Promo Code' field is now displayed in the search bar of the RMS Booking Engine. Guests can enter a promo code or a group code in this field.

   

Using a Discount as a Promo Code

Navigate to Setup > Accounting > Discounts.

1. Add or Edit a Discount.

   
    

2. Check the option 'Use as RMS Online Promotion'.

   

3. When a guest enters the Discount Name as a Promo Code on the RMS Booking Engine,

4. RMS applies the Discount to the applicable Rates and adjusts the Rate accordingly. 

   

Using a Hidden Rate Type as a Promo Code

All Rate Types created in RMS can also be used as a Promo Code. 

In the Channel Manager, for the RMS Book Now Button, any rates set to 'Access Allowed' will show on the RMS Booking Engine, and Rates that are set to 'No Access' are hidden. 

But if the guest enters the Rate Type Description into the Promo Code field on the Booking Engine, the Hidden/No Access Rate Type is displayed as the only Rate Type available to them.   

1. Guests can enter a Rate or Derived Rate Type's Description as a Promo Code. 

2. Optional: If you don't want this rate type to be used as a Promo Code, select 'Do Not Use As Promo Code'.

   
    

3. In the Channel Manager Setup for the RMS Book Now Button, go to Available Rate Types.
4. Find the Rate Type that you wish to use as a Promo Code.

5. Make sure it is in the 'No Access' column.

   
    

6. Now, when the Rate Type is used as a Promo Code on the RMS Booking Engine,

7. The Promotional Rate Type is the only rate type that is displayed.