How to add a Payment Schedule to a Rate Type or Derived Rate Type.

Overview 

Payment Schedules help accommodation providers manage guest payments by enabling deposits and staging payments to be collected before check-in. 

Once a Payment Schedule Template has been created, it can then be assigned to a Rate Type or Derived Rate Type for automatic scheduling when a reservation is created either In-house or Online.  

Quick Guide

Click on  Start Guide below for a guided walkthrough on how to add a Payment Schedule to a Rate Type.  

Click on the Full Screen icon to view the guide in full screen. 👇🏼

Detailed Guide 

Rate Types

Payment Schedule Templates can be added to a Rate Type so that it is automatically applied when the Rate Type is used. 

To assign a Payment Schedule Template to a Rate Type, in the Side Menu of RMS, go to Charts > Rate Manager.

1. Click on the Coin Icon
2. Select Rate Type
   
    
3. Find and Edit the Rate Type
4. Navigate to the Payment Schedule tab
5. Select the Activate Toggle
6. Click on the Dropdown Arrow to show the Templates.
7. Select the Default Template.
8. Save and Exit. 
   
    
9. The Payment Schedule is now associated with this Rate Type and will automatically be applied to any New Reservation with this Rate Type. 

Property Rate Rules

For Enterprise Properties, Payment Schedules can be assigned to individual Properties using the Property Rate Rules option in the Rate Type Setup. 

10. When editing the Rate Type, navigate to the Property Rate Rules Menu
11. Select "+" Add. 
    
    
    Follow steps 4-8 above to add Payment Schedules to individual Property Rates. 

Derived Rate Types

Payment Schedule Templates can be added to a Derived Rate Type so that it is automatically applied when the Derived Rate Type is used. 

To assign a Payment Schedule Template to a Rate Type, in the Side Menu of RMS, go to Charts > Rate Manager.

1. Click on the Coin Icon
2. Select Rate Type
   
    
3. Navigate to the Derived Rate tab. 
   
    
4. Find and Edit the Derived Rate
5. Navigate to the Payment Schedule tab
6. Select the Activate Toggle
7. Click on the Dropdown Arrow to show the available Templates.
8. Select the Default Template.
9. Save and Exit. 
   
    
10. The Payment Schedule is now associated with this Derived Rate and will automatically be applied to any reservation with this rate. 

Property Rate Rules

For Enterprise Properties, Payment Schedules can be assigned to individual Properties using the Property Derived Rate Rules option in the Rate Type Setup. 

11. When editing the Rate Type, navigate to the Property Rate Rules Menu
12. Select "+" Add. 
    
    
    Follow steps 5-9 above to add Payment Schedules to individual Property Rates. 

Company, Travel Agent & Booking Source

Optional

If a booking is made with a Company, Travel Agent, and/or Booking Source, you can choose to have a Paymet Schedule Template override the default "Bill to Guest" Schedule. 

If there are 2 or more Schedules applied to a booking, the one further down the list will override the one above it. 

1. Select the up " ↑ " or down " ↓ " arrows buttons to change the priority of the order.

2. Click on the Drop-Down arrow " ∨ " to add an override

   
    

3. Add the Rule(s) you wish to apply. 
   Note: More than one rule can be applied to each entity. 
4. Save/Exit
   

Example

In this example, if a reservation had all 3 Company, Travel Agent, and Bkg Source, the 4th rule for the Bkg Source, "Visitor Information Centre" with the "Standard Payment Schedule" will override the Company and Travel Agent. 

If the "Visitor information Centre" was not on the booking, and there was a different Bkg Source, the "Company" rule of "First Night Deposit" would have applied.