Overview

Allow Area in More Than One Category is an option available for properties to share the inventory of an Area between multiple Categories.

Area in More Than One Category can be used when one Area can be booked in a variety of ways.

Interconnecting Categories can be used when individual Areas can be booked independently or as a combination option.

On activating the "Allow Area in More than One Category' option, the Daily Password will be required. This can be obtained by contacting RMS Support.

Please Note! RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

Tip! Owner and Trust Accounting Properties should consult RMS Support before enabling this option.

Examples

The below examples highlight the differences between an Interconnecting Category and an Area in More Than One Category.

• A 3 Bedroom Apartment that can be booked as a 1 Bedroom, 2 Bedroom or 3 Bedroom apartment can be setup as an Area in More Than One Category.

• A 3 Bedroom Apartment that can be booked by combining a 1 Bedroom & 2 Bedroom apartment together can be setup as an Interconnecting Category.

More Information

• The Booking Chart will display next to the Area Description of any Area that has been setup in more than one Category.
  
   
• A reservation made for an Area in more than one Category will only show in the Category booked.
  Every instance of the Area in another Category will be blocked from booking.
  
   
• Using this option inflates the viewed availability online for any Category that includes an Area that is available to more than one Category.
• The Occupancy Report will use the Default Category to report availability except on reservation dates where an Associated Category is booked.
  
   
• When a reservation exists for an Associated Category, the availability will be reported for the reservation dates in the booked Category and not the Default Category.
• Connected Online Channels, Allotments and Quick Quote all view and use the Category Availability.
  The Category Availability reflects the number of Areas available to a Category and does not represent the physical number of Areas at the property when using this option.
  When an Area is available to more than one Category, it will show as available to each of its associated Categories.
• The 'Area Available' row on the Availability Chart will display the physical number of Areas that are available at the property.

Important! Careful management of availability with any connected Online Channels is required to minimise the risk of overbookings in scenarios where guests book multiple Areas for a Master reservation.

Guide - Activation

In the side menu of RMS, go to Setup > Property Options > General Information.

1. Navigate to the 'Options' tab.
2. Select the checkbox 'Allow Area in More Than One Category'.
   
    
3. Enter the Daily Password.
4. Select 'Ok'.
   
    
5. Select 'Save/Exit'.
   

Guide - Setup

In the side menu of RMS, go to Setup > Category/Area.

Setup the Associated Categories.

1. Select the 'Edit' icon on the main Category.
   
    
2. Navigate to the 'Area' tab.
3. Select the Area.
4. Select 'Edit'.
   
    
5. Navigate to the 'Associated Categories' tab.
6. Select the checkbox for each Category the Area can be sold as.
7. Select the Default Category.
8. Select 'Save/Exit'.
   Repeat Steps 3-8 for each required Area.
   

Please Note! The Default Category will be used by Reports and Housekeeping to determine which Category information for the Area should be displayed when there is no reservation to reference.