Overview

Financial Interfaces include General Ledger Account Code mapping that can be used to specify how Receipts and Ledger Movements in RMS are allocated in the financial system’s general ledger.

General Ledger Account Codes

General Ledger Account Codes (GL Acc Codes) are unique codes or numbers assigned to each account in the financial system's chart of accounts used to organise financial transactions within the general ledger.

It is recommended to setup GL Acc Codes in RMS to match the financial system used, as they will determine where revenue is reported for any transaction created, including Financial & Operational Revenue. 

A GL Acc Code is mandatory on setup of a Category, Sundry Charge, Exclusive Tax or Late Fee and optional on setup of an Area, Rate Type or Discount.

Below are examples of MYOB and Xero account numbers.

Ledger Mapping

1. In the side menu of RMS, navigate to Setup > Accounting > Financial Interface.
2. Select the Mapping tab.
3. Enter the GL Acc Code from your financial accounting system that correlates to the Advances Ledger.
4. Enter the GL Acc Code from your financial accounting system that correlates to the Guest Ledger.
5. Enter the GL Acc Code from your financial accounting system that correlates to the City Ledger.
6. Select Save.

Credit Card Receipt Mapping

1. Navigate to the Credit Card tab.
2. Enter the GL Acc Code for each credit card type into the Credit Card (Card Not-Present) fields.
3. Enter the GL Acc Code for each card type into the EFTPOS (Card Present) fields.
4. Select Save

Receipt Mapping

1. Navigate to the Receipts tab.
2. Input the account code for each receipt type.
3. Select Save.