Overview

Financial Interfaces include General Ledger Account Code mapping that can be used to specify how Receipts and Ledger Movements in RMS are allocated in the financial system’s general ledger.

Please Note! RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

General Ledger Account Codes

General Ledger Account Codes (GL Acc Codes) are unique codes or numbers assigned to each account in the financial system's chart of accounts used to organise financial transactions within the general ledger.

It is recommended to setup GL Acc Codes in RMS to match the financial system used, as they will determine where revenue is reported for any transaction created, including Financial & Operational Revenue. 

A GL Acc Code is mandatory on setup of a Category, Sundry Charge, Exclusive Tax or Late Fee and optional on setup of an Area, Rate Type or Discount.

Please Note! The financial system used will determine the format of the General Ledger Account Codes and the breakdown of the chart of accounts used.

Below are examples of MYOB and Xero account numbers.

Ledger Mapping

In the side menu of RMS, navigate to Setup > Accounting > Financial Interface.

1. Select the Mapping tab.
2. Enter the GL Acc Code from your financial accounting system that correlates to the Advances Ledger.
3. Enter the GL Acc Code from your financial accounting system that correlates to the Guest Ledger.
4. Enter the GL Acc Code from your financial accounting system that correlates to the City Ledger.
5. Select Save.
   

Please Note! Mapping multiple line items to the same GL Acc Code will consolidate related transactions into one record in the financial system’s general journal.

Credit Card Receipt Mapping

1. Navigate to the Credit Card tab.
2. Enter the GL Acc Code for each credit card type into the Credit Card (Card Not-Present) fields.
3. Enter the GL Acc Code for each card type into the EFTPOS (Card Present) fields.
4. Select Save.
   

Please Note! Individually mapping General Ledger Account Codes will export as individual  records in the financial system’s general journal.

Receipt Mapping

1. Navigate to the Receipts tab.
2. Enter the Account Code for each receipt type.
3. Select Save.
   

Please Note! Ledger, Credit Card and Receipt Mapping are the required configuration areas for the financial interface mapping.
Some financial accounting systems will require Additional Interface Codes to be added to the Financial Interface. Others accept Statistics to be included in the financial export.
Check with the appropriate accounting system for additional configuration and expected functions.