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Configure field maintenance

Overview

Field Maintenance determines which fields are displayed to a User for guest and reservation information in RMS.

The field layout set on the 'Default' user will apply to all users set up in RMS, unless an alternate individual field layout is setup against that User.

Additional Users will be listed for the Corporate Portal, Guest Portal, Digital Registration Card, Message Centre and RMS Online that can be used to determine the displayed and mandatory fields for those features.

★ Tip: The Guest ID, Reservation Number & Reservation Status fields must be displayed for all Users to effectively manage guests and reservations in RMS.
✎ Please Note: RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

 

Guide

  1. Go to Setup > Users > Field Maintenance.
  2. Select the User Default.
  3. Select the checkbox for all required Visible Fields.
  4. Select the checkbox Mandatory on Save (Optional).
  5. Select the checkbox Mandatory on Check-in (Optional)
  6. Change the Field Display Order by selecting the visible field and using the arrows to move the field up or down (Optional)
  7. Select Save/Exit.RMS Field Maintenance screen with User set to Default, showing a list of guest and reservation fields with checkboxes for Visible Fields, Mandatory on Save, and Mandatory on Check-in, plus arrow controls to adjust Field Display Order, and the Save/Exit button highlighted to apply the default layout for all users.
⚠ Important: Mandatory on Save prevents a new reservation being saved until that field has information entered. Mandatory on Check-in prevents a reservation being updated to 'Arrived' status until that field has information entered.



 

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