How to add a Payment Schedule to a Rate Table.

Overview 

Payment Schedules help accommodation providers manage guest payments by enabling deposits and staging payments to be collected before check-in. 

Once a Payment Schedule Template has been created, it can then be assigned to a Rate Table for automatic scheduling when a reservation is created either In-house or Online.  

Rate Tables

Payment Schedule Templates can be added to a Rate Table so that it is automatically applied when the Rate Table is used. 

To assign a Payment Schedule Template to a Rate Table, in the side menu of RMS, go to Charts > Rate Manager.

1. Click on the Rates.
2. Select Rate Tables.
   
    
3. Find and Edit the Rate Table.
4. Navigate to the Payment Schedule tab.
5. Select the Activate Toggle.
6. Click on the Dropdown Arrow to show the available Templates.
7. Select the Default Template.

8. Select Save/Exit.
   

    

9. The Payment Schedule is now associated with this Rate Table and will automatically be applied to any reservation with this Rate Table. 

Company, Travel Agent & Booking Source

Optional

If a booking is made with a Company, Travel Agent, and/or Booking Source, you can choose to have a Payment Schedule Template override the default "Bill to Guest" Schedule. 

If there are 2 or more Schedules applied to a booking, the one further down the list will override the one above it. 

1. Select the up " ↑ " or down " ↓ " arrows buttons to change the priority of the order.
2. Click on the Drop-Down arrow " ∨ " to add an override
   
    
3. Add the Rule(s) you wish to apply. 
   Note: More than one rule can be applied to each entity. 

4. Select Save/Exit. 

   

    

Example

In this example, if a reservation had all 3 Company, Travel Agent, and Bkg Source, the 4th rule for the Bkg Source, "Visitor Information Centre" with the "Standard Payment Schedule" will override the Company and Travel Agent. 

If the "Visitor information Centre" was not on the booking, and there was a different Bkg Source, the "Company" rule of "First Night Deposit" would have applied.