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General Transfers

Information

General Transfers is a utility to record the disbursement of funds from the trust account to the general account.

All incidental charges, excluding accommodation charges and charges setup as Owner Income on any account except the Owner Account, will be included in General Transfers.

Incidental charges on Long Term Reservation Accounts will be included in General Transfers if setup as 'Pay on Receipt', and Long Term is set to 'Yes' on the reservation.

General Transfers become available for disbursement after the reservation has been changed to 'Departed' status, unless using the setup options 'Allow General Transfers Before Departure' and 'Allow Future Charges Today'. These options will make the charges available for disbursement once Receipt Allocation has occurred on the account.

General Transfers enable managers to record a withdrawal from the trust account for incidental charges and will be included on the Bank Reconciliation.

⚠ Important: General Transfers is only available for Trust Accounting properties. Charges cannot be modified on the account after being recorded as transferred in General Transfers. Users will require Security Profile access to use this feature.
✎ Please Note: RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

 

Use

  1. Go to Owner Accounting > General Transfers in RMS.
  2. Select a Property.
  3. Optional: Select a General Ledger Account Code.
  4. Select the checkbox for the Charges to transfer.
  5. Select the General Transfers toolbar showing the Transfer icon used to move selected charges from trust to general. 'Transfer' icon.
  6. Select the General Transfers toolbar showing the Pay icon used to create the payment for transferred charges. 'Pay' icon.
  7. Select 'Ok' to confirm.
  8. Mark the transactions as 'Presented' on the 'Payments' tab of the Bank Reconciliation utility. *
⚠ Important: Charges cannot be modified on the account after being recorded as transferred in General Transfers. Manually transfer the funds from the Trust Account to the General Account or use Create EFT File (if setup) to move the funds confirmed at Step 7. * Only mark the General Transfer Payment as 'Presented' in the Bank Reconciliation utility once the funds have been transferred and the debit is visible on the Trust Account's Bank Statement.

 

Guide

In the Side Menu of RMS, go to Owner Accounting > General Transfers

Select a Property.

General Transfers screen in RMS displaying the Property dropdown at the top with a property selected and a list of eligible charges below.

 

Optional: Select a General Ledger Account Code.

General Transfers screen showing a General Ledger Account Code filter field with a specific GL code selected to narrow the list of charges.

 

Select the checkbox for the Charges to transfer.

General Transfers list displaying multiple charge rows with checkboxes and one or more charges ticked ready to be transferred.

 

Select the General Transfers window with selected charges and the Transfer icon on the toolbar highlighted to record the transfer from trust to general. 'Transfer' icon.

General Transfers window with selected charges and the Transfer icon on the toolbar highlighted to record the transfer from trust to general.

 

Select the General Transfers screen showing the transferred items and the Pay icon highlighted to create the corresponding payment transaction. 'Pay' icon.

General Transfers screen showing the transferred items and the Pay icon highlighted to create the corresponding payment transaction.

 

Select 'Ok' to confirm.

Confirmation dialog prompting the user to confirm processing the General Transfer payment with OK and Cancel buttons.

 

Mark the transactions as 'Presented' on the 'Payments' tab of the Bank Reconciliation utility after the funds have been transferred from the Trust Account and the debit is visible on the Trust Account's Bank Statement.

Bank Reconciliation utility open on the Payments tab showing the General Transfer payment line with a Presented checkbox ticked after confirming the funds have left the trust bank account.

 

 

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