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Repeat an existing reservation

How to set up a Repeat Reservation from an existing one in RMS.

 

Overview

Repeat Reservations are a set of linked recurring reservations created at a predetermined frequency.

Repeat Reservations will each have a unique Reservation Number and can be viewed or managed on the Repeat icon 'Repeat Reservation' tab of any reservation within the sequence of repeats.

Reservations can be set to repeat daily, weekly, monthly, on a particular day of the week or date of a month.

The repeating sequence can be setup to repeat a set number of times or until a set end date and includes options for what to do if the reservation would ordinarily fall on a Saturday, Sunday or Housekeeping Holiday Dates.

The Repeat Reservation utility enables creating a set of recurring reservations without an existing reservation.

✎ Please Note: RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

 

 

More Information

The Repeat Reservations will be created using the Guest Profile, Rate and Reservation Details on the original reservation. The Category and Area will default to the same as the original reservation and can be changed when creating the Repeat Reservations at Step 7 & 8. 

Changes made to a reservation after the initial save of Repeat Reservations will only apply the changes to the individual reservation.

 

Guide

Open the Reservation in RMS.

  1. Navigate to the Repeat tab.
  2. Select the 'Repeat' icon.
    Screenshot of a reservation in RMS with the options menu open highlighting the Repeat Reservation option used to create a new booking based on the existing reservation.
     
  3. Select the Repeat Frequency.
  4. Select the Arrive and Depart Time.
  5. Select the Starting On Date.
  6. Select the Until Date or For the number of cycles.
    (Optional) Select to Include or Exclude Saturday.
    (Optional) Select to Include or Exclude Sunday.
    (Optional) Select to Include or Exclude Housekeeping Holiday Dates.
    (Optional) Select the checkbox Set Length of Stay to No of Days in Month.
  7. Select a Category.
  8. Select the Area.

  9. Select Preview Run.
    Screenshot of the Repeat Reservation window in RMS showing fields to set the start date, repeat pattern and number of occurrences for creating multiple future reservations from an existing booking.

     

  10. Confirm Repeat Run Reservation List.
  11. Select Create Run.
    Screenshot of the Repeat Reservation summary in RMS showing a list of new reservations to be created, including arrival dates and areas for each repeated booking
     
  12. Select Exit.
    Screenshot of the Booking Chart in RMS showing the original reservation and multiple repeated reservations displayed on future dates for the same guest.

Each reservation will be created with it's own individual Reservation Number and can be managed on the 'Repeat' tab of any reservation in the repeat sequence.     

Annotated screenshot of the reservation Repeat tab in RMS showing the table of repeated reservations with their dates and accounts


 

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