Set up the Passes Portal

Setup the portal for the sale of Passes in RMS.

Overview

The Passes Portal enables the sale and renewal of Passes for the Property when using the Passes Module.

The Passes Portal can be setup to limit how far in advance a Pass start date can be purchased for and is available when using RMS Pay or Windcave as the Payment Gateway.

Properties setup with Boomgates can include Boomgate Access for selected Boomgate Zones with a Pass.

The selected Form Letter will be sent as a purchase confirmation.

Passes can be setup to provide access for a Day, Year or a season with a predefined date range.

Pass Fees can be setup Per Person or Per Period using a Sundry Charge with the price entered in each Currency setup for the Property.

Triggered Correspondence can be used to send reminders about Pass expiry, prompting customers to renew or purchase a new one, using the 'X Periods before or after an action' option.

The In Out Movements screen lets you filter Passes and send email or SMS messages.

The following Merge Fields can be added to a Form Letter from the 'Guest' Merge Table.

Merge Field	Description
«cPass_Expiry»	The Pass Expiry Date.
«cPass_ID»	Unique Pass ID.
«cPass_Type»	The Pass Type.
«cPass_Valid_From»	The Pass Valid From Date.

★ Tip: The Passes Module and RMS Pay or Windcave, are required to use the Passes Portal.

✎ Please Note: RMS is highly configurable. Some Terminology, User Access & Permissions, Images, Labels, and Functions used in these articles may differ from your setup. CLICK HERE to find out more.

Setup

The Passes Portal allows you to sell passes online.

For this, you will need:

To have created the Passes you want to sell online
Have created a Pass Confirmation Form Letter
If you are charging for Passes, you will need to be connected to RMS Pay or Windcave to collect payment.

In the side menu of RMS, go to Setup > Portal Access > Passes.

Navigate to the 'General Options' tab.
Enter the 'Max Days In Future' for the Pass Start Date.
Select the checkbox 'Use Promo Code' (Optional).
Promotion Codes will need to created under Discounts
Select the checkbox 'Use Boomgate' (Optional).
1. Select a Boomgate Zone.
2. Select an Activation Time and Expiry Time.
Enter the Confirmation Text.
Select a Form Letter.
This is the Secure URL for the Pass Booking Button on your website.
Click on the Copy Icon to copy the URL
Select Save.
Navigate to the 'Passes' tab.
Select a Pass and choose the button.
Select Save.
Navigate to the 'Terms & Conditions' tab.
Enter the Passes Terms & Conditions.
Select Save/Exit.