Module to sell annual or daily passes providing access to property facilities in RMS.

Overview

The Passes module can be used to issue and sell access passes for property facilities.

Passes can be setup to provide access for a day, a year, or a season with a predefined date range.

The Passes Portal enables the sale and renewal of Passes for the Property when using the Passes Module and using RMS Pay or Windcave as the Payment Gateway.

The Passes Portal can be setup to limit how far in advance a Pass start date can be purchased.

Properties setup with Boomgates can include Boomgate Access for selected Boomgate Zones with a Pass.

The selected Form Letter will be sent as a purchase confirmation.

Pass Fees can be setup Per Person or Per Period using a Sundry Charge with the price entered in each Currency setup for the Property.

Enterprise customers can setup Passes to provide access for one or more Properties.

Daily Passes can be setup with Exclusion Dates that prevent the pass from being sold for a date that falls within an exclusion period.

There is no limit to the number of passes that can be sold. 

Passes are assigned to an individual's Guest Profile and not an Area. 

Triggered Correspondence can be setup to send an SMS or Email at a predefined time before or after the Pass Expiry.

The following Pass Types are available.

Setup

There are three parts to RMS Passes. 

• Part 1: Module Activation
• Part 2: Passes - Daily, Seasonal, Annual.
• Part 3: Passes Portal

Module Market

In the side menu of RMS, go to the Module Market.

1. Search for 'Passes'.
2. Select the Toggle On the 'Passes' module.
   
    
3. Read the Terms & Conditions.
4. Scroll down to 'Activate Passes'.
   

Passes

For this part, if you are planning on charging for your Passes, you will need to have created a Sundry Charge for your Passes. You can use one sundry charge for all passes or create individual sundries for each pass.   

In the side menu of RMS, go to Setup > Passes.

1. Select 'Add'.
2. Enter a Description.
3. Enter a Long Description (Optional).
4. Select a Pass Type.
5. Select a Fee Structure.
   1. Fees Per Period: Select a Sundry Charge and enter the Unit Price, or select the checkbox 'Use Amount from Sundry'.
   2. Fees Per Person: Select a Sundry Charge and enter the Price Per Adult, Child and Infant.
6. Select Save.
   
    
7. Setup Properties (Optional).
   1. Navigate to the 'Properties' tab.
   2. Select the checkbox 'Pass can be used at Multiple Properties' (Optional).
   3. Select 'Add'.
      
   4. Select the Property and choose the button.
   5. Select Apply/Exit.
       
8. Setup Exclusion Dates (Optional).
   1. Navigate to the 'Exclusion Dates' tab.
   2. Select 'Add'.
      
       
   3. Select the Exclude Entry Date Range.
   4. Select the checkbox for a Property.
   5. Select Save/Exit.
      
      Repeat for additional Exclusion Dates. 

Repeat these steps to add additional passes. 

Passes Portal

The Passes Portal allows you to sell passes online. 

For this section, you will need:

• To have created the Passes you want to sell online
• Have created a Pass Confirmation Form Letter
• If you are charging for Passes, you will need to be connected to RMS Pay or Windcave to collect payment.  

In the side menu of RMS, go to Setup > Portal Access > Passes.

1. Navigate to the 'General Options' tab.
2. Enter the 'Max Days In Future' for the Pass Start Date.
3. Select the checkbox 'Use Promo Code' (Optional).
   Promotion Codes will need to be created under Discounts
4. Select the checkbox 'Use Boomgate' (Optional).
   1. Select a Boomgate Zone.
   2. Select an Activation Time and Expiry Time.
5. Enter the Confirmation Text.
6. Select a Form Letter.
7. This is the Secure URL for the Pass Booking Button on your website.
   Click on the Copy Icon to copy the URL
8. Select Save.
   
    
9. Navigate to the 'Passes' tab.
10. Select a Pass and choose the button.
11. Select Save.
    
     
12. Navigate to the 'Terms & Conditions' tab.
13. Enter the Passes Terms & Conditions.

14. Select Save/Exit.