How to apply a Refundable Charge to a Rate Type for charges such as key and security deposits.

Overview

A Rate Type Refundable Charge will create the selected Refundable Charge on the Reservation Account with the Rate.

The Rate Type Refundable Charge can be used to automatically apply a key deposit or bond to the Reservation Account when that Rate Type is selected on the Reservation.

A Refundable Charge is a type of Sundry Charge that can be used to hold bonds or deposits that can be returned to the guest.

The Refundable Charge will record the date paid and hold the allocation of the Receipt until refunded or applied to the Reservation Account.

Receipt Allocation occurs when the Transaction Date for the Refundable Charge is the current or a past date.

A Rate Table Bond can be used to apply only the selected Refundable Charge when that Rate Table is in effect for the selected Rate Type.

Triggered Correspondence can be setup to automatically email the Account Bill To recipient when a bond payment is recorded on the Reservation Account when the Trigger Type is 'X Periods Before or After an Action', and the Action selected is 'Bond Paid'.

Guide

In the side menu of RMS, go to Charts > Rate Manager.

1. Select 'Rates'.
2. Select 'Rate Types'.
   
    
3. Select a Rate Type.
4. Select 'Edit'.
   
    
5. Navigate to the 'Rate Type' tab.
6. Select a Refundable Charge.
7. Select 'Save/Exit'.