Contracted Rate Types are only available for the Company or Travel Agent to which they are allocated.

Overview

A Rate Type is the charge description that identifies a pricing structure used by Reservations.

Derived Rates determine their pricing using an adjustment amount set against the selected Master Rate Type.

A Rate Type will only be available for selection on a reservation if it has been linked with a Rate Period and Rate Table using a Rate Lookup.

The Company & Travel Agent Rate rules determine what access they have to Rate Types in RMS.

Unrestricted access will allow a Reservation for any Company or Travel Agent to be made using any available Rate Type.

These options can be used to prevent a Rate Type from being used on a Reservation that doesn't qualify for a Company, Travel Agent or Contracted Rate Type.

Contracted Rate Types can be setup and used both with restricted or unrestricted access and will only show the Contracted Rate Type when the Company or Travel Agent selected has that Rate Type allocated.

Contracted Rate Types prevent Reservations from being created using a negotiated rate only available to a particular entity.

Rate Type Options selected will be overridden by any Property Rate Rules.

Rate Type Access will determine if the new Rate Type is made available to existing Security Profiles, Travel Agents, Companies or Discounts.

Option Activation

Before you can use "Contracted Rate Types", you will need to ensure that you have activated this in "General Information".

In the side menu of RMS, go to Setup > Property Options > General Information. 

1. Navigate to Reservation Options.
2. Select one or more of the options that suit your requirements.
   • Use Rate Types for Agents.
   • Use Rate Types for Companies.
   • Allow Company/Travel Agent Access to All Non-Contracted Rates.
   • Show Rate Types Belonging To Either Company Or Travel Agent.
3. Select 'Save\Exit'.
   

Guide

In the side menu of RMS, go to Charts > Rate Manager.

1. Select 'Rates'.
2. Select 'Rate Types'.
   
    
3. Select 'Add'.
   
    
4. Select a Rate Structure.
5. Enter a Rate Type Description.
6. Enter a Charge Description.
   Select a General Ledger Account Code (Optional).
7. Enter a Long Description.
8. Select the checkbox 'Contracted Rate'.
   Select the additional Rate Type Options (Optional).
9. Select Save/Exit.
   
    
10. Select the Rate Type Access.
11. Select 'Apply'.